Full-time Temporary Secretary I Office Admin Support 1.0 FTE

Red Deer Catholic Regional Division No. 39; Blackfalds; On-site; CAD 40,000 - 60,000; Full time

Job summary

A Catholic educational institution in Blackfalds is seeking a Full-time Temporary Secretary I. This role supports office administration including PowerSchool operations, welcoming visitors, and managing student records. The ideal candidate will have strong organizational and communication skills, with a commitment to Catholic education. Preferably, candidates should have experience in an office setting and knowledge of PowerSchool and Google programs. This position offers an opportunity to be part of a welcoming and diverse school community.

Qualifications

• Experience in an office setting.
• Ability to take initiative and assist wherever needed.
• Positive, kind, and patient disposition when interacting with parents, students, and staff.

Responsibilities

• Greeting and welcoming guest teachers, parents, and visitors.
• Setting up PowerSchool for the start of the school year.
• Operating PowerSchool for timetable, schedule, and attendance management.
• Receiving and submitting attendance from the phone lines.
• Preparing school class size survey as outlined by Alberta Education.

Skills

Strong organizational skills

People skills

Knowledge of PowerSchool

Education

Commitment to Catholic education

Tools

Google programs

Job description

Overview

Full-time Temporary Secretary I - 1.0 FTE

St. Gregory the Great Catholic School

Blackfalds, AB

Office Admin support in the main office. Helping with parent calls, supporting our staff and students.

P lease note that this opportunity is open to all applicants (internally and externally).

Principals will be hiring for this position as soon as a suitablecandidateis found.

We are seeking an administrative assistant (Secretary I) to who will be the PowerSchool Operator and an active team member in our school.

We are a diverse school community that welcomes many families from around the world. A positive, kind, and patient disposition is essential when interacting and communicating with parents, students, and staff.

We are seeking a flexible team member who possesses strong organizational and people skills. The ideal candidate will take initiative, assist where needed, and be a committed member of the office team.

Preference will be given to candidates with a strong commitment to Catholic education, knowledge of PowerSchool and Google programs, and experience in an office setting.

The position is responsible for the following areas:

Responsibilities

• Greeting and welcoming guest teachers, parents, and visitors
• Setting up PowerSchool for the start of the school year
• Operating PowerSchool for timetable, schedule, Registration, PASI, Attendance, and Student Records
• Receiving student registrations and maintaining accurate student demographic information in PowerSchool and PASI
• Receiving and submitting attendance from the phone lines
• Preparing school class size survey as outlined by Alberta Education
• Submitting marks, corrections, evaluations, and additions to Alberta Education
• Assisting with student recognition awards
• Manage HourZero tasks, including accident reports, alongside the Vice Principal.
• Create and maintain staff lists
• Coordinate ESL intake appointments for new families
• Support Finance Administrative Assistant with duties as required
• Support teachers with office tasks as assigned by the administration
• Submit attendance, suspension, and enrollment letters to Central Office as required
• Working closely with the Principal and Vice Principal team to provide support
• Other duties as assigned

In order to be considered for these positions, youmust upload a currentResume and Cover Lettertothe job posting you are applying to.

TheCover Letter and Resumemust be a Microsoft Word or PDF file.

If you are having trouble applying to this posting, please contact Apply To Education at 1-877- 900- 5627 or [e-mail]

For instructions on how to create a Red Deer Catholic Regional Schools account, please click this link: https://rdcrs.ca/our-division/how-to-apply