Front Office & Guest Services Coordinator - School

St. Mildred's-Lightbourn School; Oakville; On-site; CAD 40,000 - 55,000; Full time

Job summary

A premier independent school in Ontario is seeking a Front Office and Guest Services Assistant to serve as a welcoming point for students and visitors. The role focuses on managing visitor processes, daily attendance, and administrative support in a dynamic environment. Ideal candidates will have at least 3 years in a similar position, strong customer service skills, and experience with various management systems. Benefits include health coverage and a supportive community atmosphere.

Benefits

Health, vision, and dental care

On-site fitness facilities

Time off during Winter Break and March Break

Qualifications

• 3+ years in Administrative Assistant/Receptionist role.
• Office Administration Experience required.
• Experience with managing attendance and visitor management systems.

Responsibilities

• Act as primary ambassador for guests and manage visitor sign-in.
• Oversee daily student attendance and create reports.
• Coordinate the School Bus Program and manage communications.

Skills

Customer Service Focus

Attention to Detail

Interpersonal Skills

Multi-tasking Ability

Organization Skills

Education

Post-Secondary Education in a related field

Tools

Microsoft Office

Google environment

Visitor Management System (e.g. Envoy)

CRM (e.g. Blackbaud)

Job description

A premier independent school in Ontario is seeking a Front Office and Guest Services Assistant to serve as a welcoming point for students and visitors. The role focuses on managing visitor processes, daily attendance, and administrative support in a dynamic environment. Ideal candidates will have at least 3 years in a similar position, strong customer service skills, and experience with various management systems. Benefits include health coverage and a supportive community atmosphere.