Front Office Administrative Receptionist

Shannex Incorporated; Halifax; On-site; CAD 40,000 - 50,000; Full time

Job summary

A family-owned healthcare organization in Halifax is seeking a Front Office Administrative Receptionist. You will manage front desk operations, field inquiries, and provide administrative support while contributing to a collaborative team environment. Ideal candidates should have an Office Administration Diploma and two years of relevant experience. Proficiency in Microsoft Office is essential. This role offers opportunities for growth in a supportive healthcare sector.

Benefits

Comprehensive health and dental benefits

RRSP program with employer matching

Access to virtual healthcare 24/7

Qualifications

• Minimum of two years of related experience in a fast-paced corporate environment.
• Experience in general accounting is preferred.

Responsibilities

• Maintain a welcoming presence at a busy front desk.
• Manage incoming and outgoing mail and communications.
• Provide administrative support to Corporate Office team members.

Skills

Excellent problem solving

Customer service

Proficiency in Microsoft Office

Ability to multi-task

Education

Two-year Office Administration Diploma or equivalent

Job description

Job Number : J- Job Title : Front Office Administrative Receptionist Job Category : General / Other Job Type : Permanent Full Time Date Posted : November 14, Closing Date : December 14, Number of Positions : 1

Job Description

If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.

We are searching for a Front Office Administrative Receptionist to join our Corporate Team based in Halifax, Nova Scotia.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include :

• Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
• Access to virtual healthcare 24 / 7 for FREE through the group health benefit plan
• RRSP program (with employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of vendors offering perks and discounts through our WorkPerks program
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

Maintains a welcoming, constant and professional presence at a busy front desk Fields and responds to all general inquiries from guests as well as incoming phone calls Manages the system for incoming and outgoing mail and courier correspondence as well as interoffice correspondence between all of our communities Maintains and orders office supplies, kitchen supplies and cleaning supplies for Corporate Office Monitors alarm panels, front door and reception areas in relation to facility ensuring security and employee safety Provides administrative support to all team members of Corporate Office as required Provides corporate administrative services in accordance with established standards, procedures and guidelines including ordering catering and booking hotel rooms. Works as a member of the corporate administration team toward departmental goals and priorities

• Maintains a welcoming, constant and professional presence at a busy front desk
• Fields and responds to all general inquiries from guests as well as incoming phone calls
• Manages the system for incoming and outgoing mail and courier correspondence as well as interoffice correspondence between all of our communities
• Maintains and orders office supplies, kitchen supplies and cleaning supplies for Corporate Office
• Monitors alarm panels, front door and reception areas in relation to facility ensuring security and employee safety
• Provides administrative support to all team members of Corporate Office as required
• Provides corporate administrative services in accordance with established standards, procedures and guidelines including ordering catering and booking hotel rooms.
• Works as a member of the corporate administration team toward departmental goals and priorities

About You

You are someone who enjoys and values working in a face paced work environment and have a strong desire to advance in a growing organization with company provided training and skills development. In addition to placing high value on continuous improvement, collaboration and accountability, you bring :

• An approved two year Office Administration / Professional Secretarial Diploma, University Degree or equivalent
• Two years of related experience, working in a fast paced corporate environment
• Experience in general accounting
• Proficiency in Microsoft Office and Excel
• Ability to work and multi task with minimal supervision and prioritize work effectively.
• Excellent problem solving abilities and enjoy contributing to a high performing and collaborative administrative team.
• Excellent customer service
• A passion for the healthcare sector and / or ensuring seniors have access to quality accommodations, services and care.

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since , Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care.Shannex also provides Transitional Health services, in partnership with Nova Scotia Health. For more information, visit .