Front Desk Administrative Assistant

TEEMA Solutions Group; Mississauga; On-site; CAD 30,000 - 60,000; Full time

Job summary

A prominent event venue in Mississauga is seeking a Front Desk Administrative Assistant. This role requires a friendly and organized individual who can manage guest relations, coordinate events, and support administrative functions effectively. Candidates should have experience in administrative roles, preferably in the hospitality sector, and possess excellent communication skills. The position demands the ability to work evenings and weekends during events, ensuring a professional front-of-house atmosphere.

Qualifications

• 2–3 years of experience in an administrative or front desk role, ideally in hospitality or events.
• Professional appearance and demeanor.
• Flexibility to work evenings and weekends as required.

Responsibilities

• Greet and assist guests, clients, and vendors professionally.
• Manage incoming phone calls and emails; relay messages promptly.
• Schedule and confirm appointments, meetings, and event bookings.
• Maintain manual and digital filing systems.
• Assist with coordinating events and seminars.

Skills

Proficiency in Microsoft Office

Excellent verbal and written communication skills

Strong time management

Multitasking abilities

Friendly and approachable personality

Education

Bachelor's degree in Business Administration or related field

Job description

Job Title: Front Desk Administrative Assistant

Location: Mississauga Convention Centre, Mississauga, ON
Job Type: Full-Time | On-Site
Salary: $17.60 – $17.80 per hour

About Us:

The Mississauga Convention Centre is a premier event venue renowned for hosting elegant weddings, corporate functions, and community events. With a long-standing reputation for excellence, our mission is to provide exceptional service and unforgettable experiences for every guest. We foster a professional, collaborative environment where team members are valued and empowered.

Position Overview

We are currently seeking a Front Desk Administrative Assistant who is polished, organized, and customer-focused to join our team. As the first point of contact for guests, clients, and vendors, you will play a key role in maintaining a professional front‑of‑house environment while supporting administrative and event coordination functions.

Key Responsibilities

• Greet and assist guests, clients, and vendors with professionalism and warmth
• Manage incoming phone calls and emails; relay messages and inquiries promptly
• Schedule and confirm appointments, meetings, and event bookings
• Maintain manual and digital filing systems
• Assist with coordinating seminars, conferences, weddings, and banquet events
• Draft, format, and proofread event‑related documents and correspondence
• Monitor office supplies and manage inventory
• Compile data, statistics, and reports as requested to put in our CRM
• Ensure the front desk and reception area are clean and organized
• Support event managers and banquet staff with various administrative tasks

Qualifications

• Bachelor's degree in Business Administration, Hospitality, or related field (preferred but not required)
• 2–3 years of experience in an administrative or front desk role, ideally in hospitality or events
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment
• Excellent verbal and written communication skills
• Strong time management and multitasking abilities
• Professional appearance and demeanor
• Flexibility to work evenings and weekends as required during events

Personal Attributes

• Friendly and approachable personality
• Reliable, punctual, and professional
• Highly organized with strong attention to detail
• Collaborative team player
• Comfortable working in a fast‑paced environment

How to Apply

If you are an experienced administrative professional with a passion for hospitality and client service, we invite you to apply and be part of the Mississauga Convention Centre team. Join us in delivering memorable moments for our guests and clients.