FOI Coordinator

Metrolinx; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A regional transit authority in Ontario is seeking a Freedom of Information Coordinator. This person will handle FOI requests, ensuring compliance with legislation and providing training to staff. The ideal candidate has a degree and experience in public sector FOI processes. This full-time role offers the chance to impact accessibility and transparency in transit operations.

Qualifications

• Experience interpreting and applying FOI legislation.
• Experience processing high volumes of FOI files.
• Ability to develop training programs.

Responsibilities

• Lead responses to contentious FOI requests.
• Prepare and submit annual reports to IPC Office.
• Consult with stakeholders on compliance.

Skills

Knowledge of Freedom of Information and Privacy legislation

Analytical skills

Interpersonal communication

Project coordination

Education

Degree in Business Administration or related field

Job description

Description

Contract / Temporary Assignment upto 18 months

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Toronto's subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.

Our Insurance Records Management and FOI Office is seeking a Freedom of Information (FOI) Coordinator who will be responsible for leading the development of responses to FOI requests providing technical expertise for Metrolinx's access to information program and monitoring activities to ensure full compliance with the Freedom of Information Protection and Privacy Act (FIPPA).

What will I be doing

• Leading the development of responses to a volume of highly contentious access requests; considering all relevant factors when analyzing highly sensitive and complex policy and FIPPA issues while managing priorities and maintaining efficiency under significant time pressures.
• Processing access requests by preparing notices guiding program staff through record searches reviewing records for applicable exemptions meeting with program area executives to discuss records conducting third party consultations identifying issues preparing briefing materials and conducting briefings with Senior Executives of Metrolinx.
• Developing implementing and maintaining program policies processes strategies and procedures to fulfill legislated requirements under FIPPA.
• Developing and delivering training and workshop materials on the legislative requirements and processes relating to FOI requests to staff at all levels identifying and communicating any legislative changes and related issues.
• Preparing and submitting the organization's annual report to the IPC Office; fulfilling publication and reporting requirements as established by FIPPA.
• Coordinating and preparing briefing materials with recommendations for contentious FOI files in a clear concise and accurate manner based on careful analysis of the records the legislation past precedent and sound judgement.
• Providing expertise advice recommendations interpretation and direction to staff and senior management on all FOI program components including requests for access to information specific decisions appeals legal opinions exemptions case law and the Act.
• Consulting with a wide range of internal and external stakeholders on specific initiatives to ensure compliance with access-related statutory requirements Management Board directives related government guidelines and best practices.
• Representing Metrolinx in appeals with the Information and Privacy Commissioner (IPC) including mediation and adjudication and the submission of representations.
• Providing support to other special initiatives and activities across Metrolinx that may have FIPPA related implications such as the Open Data Initiative posting of Board of Director materials drafting of data sharing agreements with legal counsel privacy working groups management working groups and Standing Committee requests.
• Providing high quality customer service to FOI requesters through clear and effective communication as required throughout the FOI process to formulate and interpret requests provide information on the process provide status updates on files and communicate information regarding exempt information and timelines.
• Supporting the development and implementation of strategic priorities and initiatives for the FOI program at Metrolinx.

What Skills and Qualifications Do I Need

• Completion of a degree in Business Administration Public Administration / Policy or related field or a combination of education training and experience deemed equivalent.
• Demonstrated experience working in the public sector interpreting / applying relevant legislation including the Freedom of Information and Protection of Privacy Act or municipal or federal equivalent.
• Experience processing a high volume of FOI files.
• Direct exposure to the Freedom of Information and Protection of Privacy Act and related guidelines and policies would be beneficial.
• Experience with developing operational policies procedures best practices and recommendations for compliance with FIPAA / FOI legislation and programs.
• Project coordination and planning skills to coordinate requests manage resources prioritize work track progress and meet approved project timelines.
• Analytical and evaluation skills to investigate requests complaints and issues and provide expertise and recommendations.
• Interpersonal oral / written communication and training skills to collaborate with and support management all levels of staff and colleagues and to develop and deliver training programs to staff and management.

Dont Meet Every Requirement

If you're excited about working with Metrolinx but your past experience doesn't quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.

Accommodation

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at : or email .

Application Process

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

#LI-MM3 and #LI-Onsite

Required Experience :

IC

Key Skills

Corporate Risk Management, Electronics, Infection Control, Bakery, ELV, Accident Investigation

Employment Type : Full-Time

Experience : years

Vacancy : 1