Float Legal Administrative Assistant

Gowling WLG; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent law firm is seeking a full-time Legal Administrative Assistant in Vancouver to support various practice groups. The ideal candidate will have 3-5 years of legal administrative experience, with strong client service and communication skills. This role involves maintaining files, assisting with administrative tasks, and ensuring efficient workflow within the team, with a hybrid work environment offered.

Qualifications

• 3-5 years of experience as a Legal Administrative Assistant.
• Ability to communicate effectively with individuals at all levels.
• Exceptional attention to detail and strong written/verbal communication skills.

Responsibilities

• Assist legal professionals with drafting and preparing correspondence.
• Maintain electronic and hard copy files.
• Manage the flow of work and ensure deadlines are met.

Skills

Client service orientation

Attention to detail

Communication skills

Microsoft Office Suite

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are seeking a full-time Legal Administrative Assistant to join our Float Team in our Vancouver office. The successful candidate is an enthusiastic and hardworking team player who would like exposure to various working groups within our firm, and build on their legal experience. This role requires in-office attendance 5 days per week.

RESPONSIBILITIES

• Assist both legal professionals and assistants within various practice groups
• Drafting and preparing letters, memos and correspondence as directed by legal professionals
• Maintaining hard copies and electronic files for legal professionals and assistants
• Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
• Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
• Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
• Processing billable and non-billable time and invoices
• Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
• Scanning, copying and filing as required
• Other duties as assigned.

QUALIFICATIONS

• 3-5 years of experience working as a Legal Administrative Assistant in a professional environment
• Strong client service orientation and the ability to communicate effectively with firm members at all levels
• Exceptional attention to detail, with the ability to produce high-quality work under tight timelines
• Ability to use discretion when dealing with confidential information
• Able to prioritize and to redefine priorities when necessary
• Capacity to work independently, as well as in a team environment
• Strong written and verbal communication skills
• Strong knowledge of Microsoft Office Suite

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.