Fleet Maintenance Planner

Parrish & Heimbecker, Limited; Cambridge; On-site; CAD 70,000 - 90,000; Full time

Job summary

A Canadian agricultural company based in Cambridge is seeking a Fleet Maintenance Planner. The role involves coordinating fleet maintenance schedules to ensure operational efficiency and safety compliance. Ideal candidates will have a minimum of 5 years in fleet management and knowledge of regulatory standards. Join a company that values continuous learning and family-like culture.

Benefits

Learning and Development Programs

Dental, Vision, and Extended Health Care

Tuition Reimbursement

Employee Assistance Program

Paid Time Off

RRSP Matching

Wellness Program

Company Events

Qualifications

• Minimum 5 years of experience in fleet maintenance or transportation management.
• Knowledge of regulatory standards governing fleet operations and safety compliance.

Responsibilities

• Develop and implement maintenance schedules for all fleet vehicles.
• Liaise with Transportation Planners to adjust maintenance plans.
• Conduct regular safety inspections and audits.
• Maintain accurate records of maintenance activities.

Skills

Fleet management

Analytical skills

Attention to detail

Regulatory compliance knowledge

Education

High school diploma or post-secondary education in Logistics or Fleet Management

Tools

Maintenance management software

Transportation Management Systems (TMS)

Job description

Fleet Maintenance Planner

Parrish & Heimbecker

Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as a Fleet Maintenance Planner for our Milling division based in Cambridge, ON.

P&H Milling

P&H is the largest Canadian-owned milling company. The P&H Milling Group sources wheat from Western Canada, Ontario, Quebec, and Atlantic Canada to produce quality flour and cereal products. The lineup includes hard red spring wheat flour for breads and other bakery products, soft winter wheat flour for cakes and cookies, as well as semolina flour for pasta, organic flour, and atta flour for chappati. In our specialty milling operation in Saskatoon, we also mill pea fractions.

From its mills in Halifax, Nova Scotia; Acton, Hanover, Hamilton, and Cambridge, Ontario; Saskatoon, Saskatchewan; and Lethbridge, Alberta, the P&H Milling Group supplies flour to customers throughout Canada, the United States, the Caribbean, the Middle East, Iceland, and Pacific Rim countries.

Benefits

• Learning and Development Programs
• Dental, Vision, and Extended Health Care
• Tuition Reimbursement
• Employee Assistance Program
• Paid Time Off
• RRSP Matching
• Wellness Program
• Company Events

Your Role

The Fleet Maintenance Planner is responsible for coordinating, optimizing, and managing all aspects of the organization’s fleet maintenance within the P&H Milling Division. This role focuses on developing efficient maintenance schedules, overseeing servicing activities, and collaborating with internal teams to ensure maximum vehicle availability, operational efficiency, safety, and regulatory compliance. The position requires strong analytical skills, attention to detail, and the ability to work across departments and external partners to maintain a reliable, cost-effective, and compliant fleet.

Day to Day

• Develop and implement maintenance schedules for all fleet vehicles and equipment based on manufacturer recommendations, usage patterns, and operational requirements.
• Prioritize maintenance tasks to minimize downtime and optimize fleet performance.
• Liaise with Transportation Planners to understand operational needs and adjust maintenance plans accordingly.
• Collaborate with 3PL service providers and internal teams to coordinate maintenance and repairs.
• Conduct regular safety inspections and audits to uphold fleet safety standards.
• Maintain accurate records of maintenance activities, repairs, and inspections for all vehicles.
• Prepare reports on fleet performance, maintenance costs, and compliance metrics.
• Analyze maintenance processes and recommend improvements to enhance efficiency and effectiveness.
• Stay updated on industry trends, best practices, and regulatory changes in fleet maintenance.

Required Qualifications

• High school diploma or post-secondary education in Logistics, Fleet Management, or a related field preferred.
• Minimum 5 years of experience in fleet maintenance or transportation management.
• Knowledge of regulatory standards governing fleet operations and safety compliance.
• Experience working with maintenance management software and TMS systems preferred.

Work and grow with a family-owned company.

Join our team with Purpose & History! P&H’s roots go back over 115 years. We have always been a Canadian, family-owned and managed agri-business that understands the qualities and conditions needed for meaningful growth. Our corporate culture values are family values; honesty and integrity with a focus on listening and continuous learning. Like family, we support our staff to always do better.

With over 70 locations spanning from coast to coast, and trade links around the globe, P&H is growth-oriented, diversified and vertically integrated with operations spanning across grain merchandising, flour milling, crop input distribution and animal feed production.

To apply and learn more visit us at www.pandhcareers.com

We thank all applicants, but only those selected for an interview will be contacted.

P&H is committed to building a skilled and diverse workforce that is reflective of Canadian society. As a result, Parrish & Heimbecker, Limited is an equal opportunity employer and is in compliance with the Employment Equity Act. P&H welcomes and encourages applications from women, aboriginal people, people with disabilities and members of visible minorities. Accommodations in relation to the job selection process are available upon request for both internal and external candidates taking part in all aspects of the recruitment process.