Fleet & Facilities Services Coordinator

City of Fort Saskatchewan; Fort Saskatchewan; On-site; CAD 83,000 - 99,000; Full time

Job summary

A municipal organization is seeking a Coordinator for Fleet & Facilities Services in Fort Saskatchewan. This permanent full-time role involves assisting with daily operations, budget management, and project oversight. Candidates should have a Diploma in Business Administration and at least five years of related experience, including contract management. Strong communication skills and proficiency in relevant software are required. The position offers a competitive salary ranging from $83,382 to $98,104.50 per annum.

Benefits

Competitive compensation package

Health benefits

Pension plan

Qualifications

• Minimum of five years related experience in a municipal public works environment.
• Three to five years project and contract management experience required.
• Strong knowledge of operational and capital budgeting necessary.

Responsibilities

• Assist with day-to-day operations and budgeting for Fleet & Facilities Services.
• Create RFPs and RFQs for operational and capital projects.
• Manage contracts and utility consumption tracking.

Skills

Contract Management

Project Management

Communication skills

Budget management

Computer skills

Education

Diploma in Business Administration or related field

Tools

FMW

Great Plains

Worktech

Microsoft Office

Job description

Organization: City of Fort Saskatchewan

Region: Alberta

Application Deadline: December 28, 2025 before 23:30

Type: Permanent Full-time

Category: Public works & operations

Description

Reporting to the Manager, Fleet & Facilities Services, the Coordinator, Fleet & Facilities Services will assist the Manager in both day‑to‑day operations and also assist with budgeting, budget reporting, supervision of the Clerk II – Fleet & Facilities Services, out of scope administrative duties for the department and project/contract management. This position will also provide backup to the department for supervisory position absences when required.

Duties Include, But Are Not Limited To

• Creating RFP’s and RFQ’s within the operating and capital budgets associated with Facilities & Fleet; providing assistance with contract management services for operational and capital projects, including cost tracking and reporting for project.
• Assisting with budget creation, monitoring and reporting for budgets for Fleet & Facilities in FMW for both operating and capital budgets.
• Assisting the Manager, Fleet & Facilities Services with the on‑going management of the Life Cycle maintenance schedule for each facility and mobile equipment.
• Managing the contract with electricity and natural gas service provider; maintaining tracking and performing routine analysis on utility consumption for City owned facilities.
• Tracking and monitoring purchases made by Fleet & Facilities staff to ensure timeliness and adherence to budgets and the Procurement process.
• Coordinating the building key system, providing approvals and ordering when required; coordinating responsibilities for the building security and fire monitoring systems, including coordinating annual inspections.

Requirements

The successful candidate will have a Diploma in Business Administration or related field. Equivalencies of education and experience may be considered. A minimum of five (5) years’ related experience in a municipal public works environment, with three (3) – five (5) years’ project and contract management experience is required. The following certifications are preferred: Contract Management and/or Project Management, and Supervisory Development Citation. Experience in all aspects of operational and capital budgeting, variance reporting, etc. is necessary. The incumbent will have the capability to communicate effectively, written and orally, to both internal and external stakeholders. The position requires the ability to be self‑directed within a fast‑paced, team environment, working comfortably with multi‑site facilities, and knowledge of municipal equipment. Strong computer skills, with an emphasis in FMW, Great Plains, Worktech, and Microsoft Office programs are essential.

Hours of Work

37.5 hours per week; Monday to Friday

Salary & Benefits

The City of Fort Saskatchewan offers a competitive compensation package with a salary range of $83,382 - $98,104.50 per annum. Qualified applicants are invited to apply in confidence no later than Sunday, December 28, 2025, through the Career Portal on the City’s website at www.fortsask.ca.