Fleet Coordinator

Superior Propane Inc.; Mississauga; Hybrid; CAD 58,000 - 73,000; Full time

Benefits offered by this job

Health benefits and wellness program

Maternity leave top-up

Hybrid work options

Employee assistance program

Competitive salary package

Job summary

Superior Propane Inc. in Mississauga, ON, is seeking a Fleet Coordinator to ensure PM compliance and smooth operation of our propane delivery fleet. You will translate maintenance insights into scheduled work, coordinate across operations, maintenance, and analytics to reduce downtime.

Responsibilities include defining service scopes, grouping work to minimize trips, and balancing maintenance with availability. Experience in fleet maintenance and telematics is preferred.

Qualifications

• College diploma or certification in logistics, supply chain, or a technical field.
• 3–5 years in fleet maintenance or PM program management.
• Experience coordinating maintenance across multiple vehicles and vendors.
• Understanding of dispatch, routing, and hours-of-service constraints for scheduling.
• Experience with fleet maintenance and telematics software (Samsara or Motive).
• Exposure to fuel delivery or specialized vocational fleets.
• Familiarity with total-cost-of-ownership thinking and maintenance economics.

Responsibilities

• Own PM compliance for the assigned fleet, ensuring scheduled maintenance happens on time.
• Determine when each truck goes in for service, balancing maintenance need with availability.
• Define work scopes to group related work into a single visit and reduce downtime.
• Operate PM programs across truck types, using analytics-defined triggers and adjust intervals as needed.
• Track engine-hour and PTO-based maintenance intervals and consider pump runtime in wear.
• Convert analytics risk flags into scheduled, completed repairs before failure.
• Prioritize work using economic logic from analytics to avoid unnecessary maintenance.

Skills

Fleet maintenance

PM program management

Coordination across vehicles

Dispatch & HOS

Telematics software

Fuel delivery exposure

Total-cost-of-ownership

Education

College diploma in logistics or related

Tools

Samsara

Motive

Job description

The Fleet Coordinator helps keep our vehicles available, compliant, and running reliably by turning preventive and predictive maintenance insight into completed work. The focus is on getting the right maintenance done at the right time, working closely with operations, maintenance, and our analytics team.

The coordinator builds the PM packages for each truck, consolidates work so trucks come in once instead of repeatedly, and makes sure the field executes the plan. The goal is simple: fewer breakdowns, less downtime, and a more reliable fleet.

What we will offer you:

Culture:

Join a supportive and inclusive work environment where teamwork, respect, and open communication are at the core of everything we do.

Opportunity:

A continuous focus on professional development with many opportunities for training & career growth.

Health & Wellness:

Competitive health benefits right from the start including health & wellness spending accounts & maternity leave top-up. Access our employee assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s challenges.

Competitive Compensation:

We offer a highly competitive salary package, ensuring that your hard work and dedication are recognized and rewarded accordingly.

Flexibility:

We understand the importance of work-life balance, we offer flexible hybrid work options to help you manage your personal and professional commitments.

Technology:

Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.

Safety Focused:

We care about you and have committed to a zero-harm workplace.

What you’ll do:

• Own PM compliance for the assigned fleet, making sure scheduled preventive maintenance actually happens on time, not just that it is planned.
• Determine when each truck goes in for service, balancing maintenance need against operational availability.
• Define the work scope at the time of service, grouping related work into a single visit to cut repeat shop trips and reduce downtime.
• Operate differentiated PM programs across truck types, servicing each on the correct trigger (engine hours or miles) as defined by the analytics team, and flag when real-world results suggest an interval should be revisited.
• Track engine-hour and PTO-based maintenance intervals, recognizing that pump runtime, not just mileage, drives wear on this fleet.
• Take the predictive and risk flags produced by the analytics team and convert them into scheduled, completed repairs before failure.
• Prioritize work using the economic logic provided by the analytics team: act when planned work is cheaper than the failure it avoids, and avoid over-maintaining where it is not justified.

What you bring:

• Preferred College diploma or certification in a logistics, supply chain, or technical field.
• 3 to 5 years in fleet maintenance, preventive maintenance program management, or a heavy-duty maintenance environment.
• Experience coordinating maintenance work across multiple vehicles and vendors.
• Working understanding of dispatch, routing, and hours-of-service (HOS) constraints, enough to schedule trucks out of service without disrupting operations. ELD administration is not required.
• Experience with fleet maintenance and telematics software (for example Samsara or Motive).
• Exposure to fuel delivery, or specialized vocational fleets.
• Familiarity with total-cost-of-ownership thinking and maintenance economics.

Salary:

$58,300 - $72,850 (based on skills, experience, qualifications, and geography).

Eligible employees may earn performance-based incentives and have access to comprehensive benefits and retirement plans with matching contributions.

This posting is for a newly created position. We do not use AI tools in the selection process and do not request pay history.

Superior Propane is Canada’s leading and reliable propane provider. Customers have trusted the experts at Superior to fuel their homes and businesses since 1951. Customer Focus, Performance, Safety, and Winning with People are the four key values that are the foundation of everything that we do.

"Here at Superior Propane we are an equal opportunity employer committed to the inclusion and accommodation of all individuals. If you have an accommodation need during the recruitment & selection process, we encourage you to connect with us at [e-mail] to let us know how we can enhance your experience."