First Year Experience Coordinator

uwaterloo; Southwestern Ontario; Vor Ort; CAD 62.000 - 77.000; Vollzeit

Zusammenfassung

The University of Waterloo seeks an Orientation Advisor to co-organize and implement a comprehensive First-Year Orientation program and to provide administrative support for First-Year Orientation.

You will lead the Waterloo Orientation Team, manage a substantial budget, and collaborate with campus partners to connect new students with services in Waterloo.

Aufgaben

• Co-manage the Waterloo Orientation Team (up to 20 student leaders) for campus-wide First-Year Orientation events.
• Recruit, retain, and develop Waterloo Orientation Team leaders.
• Manage a budget of approximately $120,000 for operating expenses of Orientation events and maintain financial records.
• Collaborate with the City of Waterloo, the Student Success Office, and external partners to offer an intro program to services for new students.
• Oversee content and flow of information to the Waterloo Orientation Team.
• Support recruitment and selection for 1000+ Orientation volunteers.
• Manage the Off Campus Community program including recruitment and selection of part-time staff and volunteers.
• Develop programming for new students living on/off campus in collaboration with Campus Housing and partners.

Jobbeschreibung

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job Requisition ID: 2026-03043

Time Type: Full time

Employee Group: Staff

Job Category: Student and Campus Support

Employment Type: Permanent

Department: Waterloo Undergraduate Student Association - Orientation

Hiring Range: $61,954.88 - $77,443.60

Posting Information: This posting is for an existing vacancy.

The internal posting deadline for this position is October 22, 2026 at 11:59PM

Primary Purpose

The position is designed to act in two equal capacities - one as an Orientation Advisor responsible for co-organizing and implementing a comprehensive and intentional Orientation program, and one as an administrative support unit for First-Year Orientation.

Key Accountabilities

• - Co-manage and guide the Waterloo Orientation Team ) , a team of up to 20 student leaders hired to create and execute campus-wide programming for new students during First-Year Orientation (FYO). This team is managed in equal partnership with the Orientation Coordinator in the Student Success Office.
• - Responsible for the recruitment, retention, and leadership development of the Waterloo Orientation Team
• - Addresses any concerns related to the student leader team including but not limited to poor performance, team dynamics, and accountability.
• - Co-manages an operating budget of approximately $120,000 for the operating expenses of the events created by the Warriors O-Team. Provides detailed paperwork for the purposes of financial record-keeping.
• - Works collaboratively with the City of Waterloo, the Student Success Office, and other external partners, to offer an introductory program to the services and community resources available for new students in the City of Waterloo.
• - Responsible for decision-making and problem-solving during the development, planning, and execution stages of First-Year Orientation events created by the O-Team.
• - Manages the content and flow of information to the Waterloo Orientation Team.
• - Supports the recruitment and selection process for 1000+ Orientation volunteers
• - Manages the Off Campus Community student-run service, including the recruitment and selection of part-time staff and volunteers.
• - Supports the development of programming for new students living on and off campus in their first year of university in collaboration with Campus Housing, the Affiliated and Federated Institutions of Waterloo, and WUSA's Off Campus Community.

Assessment and Strategic Planning

• - As a member of the Orientation Advisory Committee, works collaboratively with staff from other departments across campus, with the purpose of representing and working for what undergraduate students at the University of Waterloo view as important and meaningful in their Orientation experience, both as first-year students and as volunteers.
• - Works collaboratively with all members of the Orientation Advisory Committee to create a meaningful volunteer experience for all members of the O-Team.
• - Participates in the development of the long-term vision and planning for Waterloo Orientation's undergraduate programming components
• - Reviews research from campus partners and other post-secondary institutions regarding current trends and best practices in the first-year student's transition, implementing these best practices where possible and relevant.
• - Participates in the creation of content for communications materials, including social media, for Waterloo Orientation's online communication and publications.

Administrative Support

• - Responsible for clearly communicating with incoming students and preparing them with the knowledge, tools, and resources necessary for a successful transition to university life.
• - Responsible for coordinating with partners on and off campus to ensure needed resources are secured for Orientation programming.
• - Provides support as needed for the O-Team trainings and meetings.
• - Content creation and management of the O-Team E-Newsletter.
• - Regularly monitors the information on the new student transition website to ensure it is correct and relevant.
• - Develops and maintains positive working relationships with campus partners from all faculties as well as several support departments across campus.
• - Seeks quotes for entertainment and/or resources.
• - Monitors the central Orientation email account and the Orientation phone extension to reply to inquiries from incoming students, student volunteers, parents and family members of incoming students, campus partners, and external vendors.

Required Qualifications

Education