Financial Coordinator - Facility Services

McMaster University; Hamilton; On-site; CAD 60,000 - 85,000; Full time

Job summary

McMaster University is seeking a financial coordinator to coordinate and process university financial transactions, analyze data, and ensure compliance with policies. The role involves maintaining the in-house accounting system, assisting audits, and developing training sessions for staff.

You will interpret policies, prepare budgets, and generate reports while maintaining accuracy across accounts. The position requires a diploma in accounting and several years of relevant experience in a

Qualifications

• 2 year Community College diploma in Accounting or a related field.
• Requires 4 years of relevant experience.
• Experience coordinating financial data and reporting.

Responsibilities

• Coordinate the collection, verification, analysis and reporting of financial data.
• Maintain the department's in-house business management and accounting system.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Assist with developing budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Generate reports and account statements and review for accuracy.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, payables, and shipping documents.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.
• In the absence of other staff, identify persons requesting access to the reactor and grant access to facility upon recognition.
• In the absence of other staff, greet visitors, answer or redirect general inquiries.

Skills

Data analysis

Budgeting

Education

2 year Community College diploma in Accounting

Tools

Spreadsheets

Accounting system

Job description

At McMaster University, our people are our most valuable asset. We strive to attract, develop, and retain talented faculty and staff, and to foster inclusive excellence which values the strengths, perspectives, and contributions of each individual. McMaster’s profile and stature have evolved to one of the Top 70 Universities in the World and we are recognized as Canada’s Most Research-Intensive University. McMaster is also recognized as one of the top employers in the Hamilton/Niagara region and has been recognized as one of Canada’s Top Diversity employers for the past 6 years.

The Facility Services department supports the academic mission of McMaster, its cutting-edge research, and world-class teaching and learning. Our team does this by developing innovative spaces to study, research, and work and by keeping our campus safe, clean, well-maintained, and beautiful. Our team of approximately 400 does this essential work both on our campus, which includes 55 buildings on 300 acres, also on our multiple off-site locations, which include 11 buildings.

Job Summary

Responsible for applying specialized knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures.

Representative Duties & Responsibilities

• Coordinate the collection, verification, analysis and reporting of financial data.
• Maintain the department's in-house business management and accounting system.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Assist with developing budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Generate reports and account statements and review for accuracy.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, payables, and shipping documents.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.
• In the absence of other staff, identify persons requesting access to the reactor and grant access to facility upon recognition.
• In the absence of other staff, greet visitors, answer or redirect general inquiries.

Supervision

• Provide direction to others in how to carry out work tasks.
• Ensure adherence to quality standards and procedures for short‑term staff.

Qualifications

• 2 year Community College diploma in Accounting or a related field of study.
• Requires 4 years of relevant experience