Financial and Library Operations Assistant

University of Toronto; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

A leading educational institution in Ontario is seeking a Financial and Library Operations Assistant. This role involves processing financial documentation, assisting with library operations, and supporting financial management. Candidates should possess an advanced college diploma in accounting or a related field, with two years’ administrative support experience. The position emphasizes diversity and inclusion, encouraging applications from equity-deserving groups. This is a full-time role with a salary range of CAD $60,237 to $77,035.

Qualifications

• Minimum two years of related experience providing financial and administrative support.
• Experience preparing and processing journal entries.
• Demonstrated experience using financial transaction systems.

Responsibilities

• Process financial and payroll documentation for employee groups.
• Assist with setting up and maintaining financial information.
• Perform duties related to financial processing, report generation, and tracking.

Skills

Financial management procedures

Accounting principles

Database updating

Microsoft Excel

Customer service skills

Problem-solving skills

Analytical skills

Education

Advanced College Diploma in accounting or related field

Tools

FIS

HRIS

SAP

Job description

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Financial and Library Operations Assistant

Date Posted: 12/22/2025
Req ID: 46496
Faculty/Division: UofT Scarborough
Department: UTSC:Library Admin
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00054740
Existing Vacancy: Yes

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey
The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 200,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library’s collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the supervision of the Finance & Business Officer and the Library Operations Coordinator & Assistant to the Chief Librarian, the Financial Assistant and Library Operations Assistant is responsible for processing financial and payroll related documentation for all employee groups in the department. The incumbent supports the Business Officer in setting up, updating and maintaining FIS and HRIS information, collating financial reports from FIS and assist with end of month reconciliations, and investigates and corrects any financial discrepancies. They will perform a range of duties related to financial processing, report generation, and tracking as well as some general financial administration. In addition, this position will assist the Operations Coordinator and Administrative Assistant to the Chief Librarian on tasks related to library operations such as mail delivery and execution of plans for events.

Your responsibilities will include:

• Recording detailed transactions for many accounts
• Matching source document information to records in FIS
• Preparing and/or processing journal entries and expense reimbursements
• Obtaining required authorizations and signatures to process financial documents
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Distributing incoming and outgoing mail, deliveries, and maintaining filing systems
• Organizing materials for workshops, conferences and/or events
• Identifying and resolving individual financial discrepancies

Essential Qualifications:

• Advanced College Diploma (3 years) in accounting or related field or acceptable combination of equivalent experience.
• Minimum two (2) years of related experience providing financial and administrative support.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
• Experience updating databases and generating reports.
• Experience compiling, sorting and organizing financial data.
• Experience preparing and processing journal entries.
• Experience with recording and reconciling transactions for accounts.
• Demonstrated experience using FIS and/or HRIS or similar SAP systems.
• Demonstrated experience with processing financial transactions and analyzing data discrepancies.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
• Advanced skills in Microsoft Office (e.g. Excel, Word and Outlook).
• Excellent problem-solving and customer service skills.
• Strong analytical skills and detail-oriented with a high level of accuracy.
• Excellent organizational and interpersonal skills.

Assets (Nonessential):

• Knowledge of the University Guide to Financial Management and other applicable policies
• Experience in an academic library

To be successful in this role you will be:

• Cooperative
• Motivated self-learner
• Organized

Closing Date: 01/19/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Library Services
Recruiter: William Guevarra

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. West strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please [e-mail].