Financial Administrator

Ottawa Mould Craft Limited; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Job summary

A manufacturing company in Ottawa is seeking a Financial Administrator to manage payroll, accounts payable, and receivable functions. The ideal candidate has over 2 years of experience in accounting, strong data entry skills, and proficiency in Microsoft Office applications. This role provides opportunities for growth within the company.

Qualifications

• 2+ years’ experience in accounting and/or payroll capacity.
• Strong data entry and analytical skills with high accuracy.
• Experience with related systems considered an asset.

Responsibilities

• Process payroll and ensure accuracy of financial records.
• Manage accounts payable and accounts receivable functions.
• Perform bank reconciliations and resolve discrepancies.

Skills

Understanding of provincial and national governing legislation

Data entry and analytical skills

Strong knowledge of filing and financial systems

Proficient in Microsoft Office applications

Education

Completion of college or related courses in Accounting or Bookkeeping

Tools

SAP

MS Office Suite

ACCPAC

Simply Accounting

Easy Pay

Job description

Job Description

Reporting to the Controller, the Financial Administrator is responsible for processing and ensuring accuracy of financial records through clerical and administrative duties. General tasks include payroll processing, accounts payable / accounts receivable, assisting with reporting, research and resolving discrepancies.

Position Accountabilities

• Payroll
• Accounts Receivable
• Accounts Payable
• Account Reconciliations
• General Ledger Posting
• Assisting with preparation of monthly reports & statements
• Data Entry

Position Responsibilities

Accounts Payable Function

• Coding and entering vendor invoices, performing a three‑way match where required, noting discrepancies and following up
• Entering employee expense claims
• Matching visa statements with supporting documents and entering transactions, following up on discrepancies with the cardholder and internal team members
• Preparation of cheques, wire, and bill payments
• Reconciling supplier statements with internal records
• Ensuring that all vendors are paid in a timely manner
• Monitoring the accounts payable e‑mail box and following up on all vendor inquiries
• Maintaining the A/P sub‑ledger

Accounts Receivable Function

• Coding, entering and sending customer invoices for billing
• Prepare bank deposits
• Enter cash receipts, noting discrepancies and following up
• Monitoring the accounts receivable e‑mail box and following up on all customer inquiries
• Perform customer collection calls
• Maintaining A/R sub‑ledger

Other Accounting Functions

• Ensuring reconciliations are performed for accounts payable and receivable sub‑ledgers, as well as other balance sheet accounts at month‑end
• Reconciliation of intercompany transactions
• Adhoc reporting as required

Education

Completion of college or other related courses in Accounting, Bookkeeping, Payroll Administration or other related field.

Experience

2+ years’ experience in accounting and / or payroll capacity.

Skills

• Understanding of provincial and national governing legislation
• Experience with systems such as SAP, MS Office Suite, ACCPAC, Simply Accounting, and / or Easy Pay is considered an asset.
• Strong data entry and analytical skills with a high degree of accuracy and attention to detail.
• Excellent knowledge of filing, financial and accounting computerized and manual systems.
• Ability to work independently to prioritize work, balanced with leadership direction.
• Proficient in Microsoft Office applications, particularly Outlook and Excel.

Characteristics

• Attention to detail
• Ability to multitask

Company Description

Ottawa Mould Craft people are people with the right attitude, and people with the latest technology! We offer growth and advancement opportunities that help our employees succeed.

As a longstanding successful business, we have weathered industry changes, recessions, and many other business challenges. A key foundation of our growth through such times is that we are team‑based, both in a leadership approach and as a company that trains and empowers staff. With this, we accomplish what many cannot do consistently: Excellent customer service, pioneering of processes, tactical problem prevention, innovation, and high morale among staff.