Financial Administrative Assistant (62981)

the Branch; Whitehorse; On-site; CAD 40,000 - 60,000; Full time

Job summary

A Yukon government department seeks a full-time Administrative Assistant in Whitehorse. The role involves providing financial and administrative support including accounts management and assisting with procurement processes. Candidates should have experience in administrative support and accounting functions. A valid Yukon driver's license is required.

Qualifications

• Experience in accounting functions including accounts receivable and payable.
• Experience in senior level administrative support services.
• Experience in creating and monitoring contracts.

Responsibilities

• Provide financial and administrative support functions.
• Prepare expenditure forecasts and reports.
• Assist with contracts and procurement processes.

Skills

Excellent oral and written communication

Interpersonal skills

Problem-solving skills

Strong organizational skills

Ability to maintain confidentiality

Education

Equivalent combination of education and experience

Tools

Database software

Financial software systems

Job description

Description

PLEASE NOTE: This posting is restricted to candidates who have pre-certified through the Yukon governments Centralized Recruitment and Certification process for Administrative Assistants. If you have not applied or certified through this process please visit our website at: CR&C process

If you wish to apply for pre-certification please submit your resume on the current posting at: CR&C Ad

This posting is to fill one (1) Permanent position working 75 hours bi-weekly.

Who we are :

As the Yukon governments most diverse department Community Services has a place for you. Under the Community Services umbrella there are 18 unique branches where you can apply your skillset. All branches strive to empower communities to be vibrant healthy and sustainable. Community Services develops our team and invests in people so together we can equip Yukon communities with the tools and knowledge to foster a higher quality of life for all Yukoners.

As one of Canadas Top 100 Employers for 2023 a career with Yukon Governments public service offers you an opportunity to expand your skillset and build relationships with stakeholders and colleagues. Learn more about what Yukon Government can offer you.

About the Branch :

The Infrastructure Development Branch (IDB) manages the planning designing and construction for numerous types of infrastructure projects for the territory. IDB supports infrastructure development initiatives for First Nations municipalities and unincorporated Yukon through project management and fund management.

About the Position :

Reporting to the Supervisor Finance and Admin Infrastructure Development this position is responsible for providing a variety of financial and administrative support functions to the branch including preparing expenditure forecasts and other reports assisting staff to develop contracts requests for purchase monitoring and closing contracts processing accounts payable / receivable transactions and coordinating and responding to requests from department and central agency finance staff. Responsibilities also include drafting correspondence compiling background materials conducting research and other administrative tasks. If you are a self-motivated strong team player who thrives in a busy work environment with good judgment and a professional approach to your work we want to hear from you.

For more information related to the position please contact : Christina Marks Supervisor Finance and Admin Infrastructure Development Branch at

For more information related to the competition process please contact : Jasmine Potvin Human Resource Consultant at .

What you need to consider before submitting your application :

• Prior to submitting your resume an E-recruitment profile must be created as applications are only accepted through the system. Please do not email your resume to the contacts on the ad.
• Resumes are ONLY assessed based off candidates ability to communicate how they have demonstrated the essential qualifications from their professional volunteer or educational experience within their resume clearly indicating the specific position the responsibilities or duties were performed.
• Candidates must clearly state the length of time they performed the essential qualifications in their role(s) (ex. month / year to month / year).
• Take advantage of learning more about how to prepare your resume for a government recruitment. Please note cover letters are not required unless clearly indicated on the job ad.

Please do not submit your resume or application to this email address.

Essential Qualifications

If this opportunity interests you please submit a resume clearly demonstrating the qualifications below. Please note that selection for further consideration will be based solely on the information you provide in your resume.

• Experience in the accounting field performing accounts receivable accounts payable and reconciliation functions.
• Experience performing a wide variety of senior level administrative support services (i.e. drafting proofing and editing documents managing correspondence and information flow arranging schedules working with databases).
• Experience using a variety of computer programs including database software andfinancial software systems.
• Experience creating reviewing and / or monitoring contracts and / or Transfer Payment Agreements (TPA) would be an asset.

Candidates with an equivalent combination of education and experience may be equally considered.

Desired Knowledge Skills and Suitability

Candidates should have and may be assessed on :

• Ability to deal with members of the public contractors vendors and other customers through excellent oral and written communication.
• Excellent interpersonal skills and ability to work in a team environment.
• Good problem-solving skills.
• Strong organizational skills with a good attention to detail.
• Ability to manage continuously changing priorities and take direction from multiple sources.
• Ability to maintain confidentiality.
• Knowledge of accounting and financial principles.

Additional Information

Conditions of Employment : Valid Yukon class 5 drivers licence.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type :

Full-Time

Experience :

years

Vacancy :

1