Finance & Student Appointment Administrator

The University of British Columbia; Kelowna; On-site; CAD 52,000 - 60,000; Full time

Job summary

The Finance & Student Appointment Administrator at UBC Okanagan supports the School of Engineering with financial, academic appointment, and administrative duties.

Responsibilities include processing high-volume financial transactions and student payroll inquiries, coordinating student appointments across GRA/URA, GAA, TAs, OTPs, and supporting governance committees and Workday maintenance in a deadline-driven environment.

Qualifications

• Experience handling high-volume financial transactions and reimbursements.
• Coordination of student appointments and payroll-related activities.
• Administrative support to committees and governance with strong organizational skills.

Responsibilities

• Process high-volume financial transactions and reimbursements in accordance with policies.
• Coordinate studentappointments and payroll actions (GRA/URA, GAA, TAs, OTPs).
• Provide meeting coordination, minute-taking, and communications support for academic leadership committees.

Job description

Staff - Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried - Support Services Assistant II Job Title Finance & Student Appointment Administrator Department UBCO | Administration | School of Engineering | Faculty of Applied Science Compensation Range $4,695.00 - $5,385.00 CAD Monthly Posting End Date August 26, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Finance & Student Appointment Administrator provides integrated financial, academic appointment, and administrative support for the School of Engineering, supporting the effective operation of faculty, academic programs, and governance activities. The role is responsible for the accurate and timely processing of high volume financial transactions, reimbursements, and academic employment actions in compliance with UBC policies and audit requirements. The position coordinates student appointments and payroll related activities for approximately 36 faculty members, supporting a range of employment types including Graduate Research Assistants (GRA/URA), Graduate Academic Assistants (GAA), Teaching Assistants (backup coverage), appointment extensions, and One Time Payments (OTPs). The role also serves as a key point of contact for student payroll inquiries, ensuring accurate information and issue resolution. In addition to financial and appointment responsibilities, the role provides administrative support to multiple academic and leadership committees, including meeting coordination, minute-taking, surveys, and faculty and student communications. The position supports senior academic leadership and contributes to operational continuity through Workday maintenance, process coordination, and backup coverage during staff absences. Through a high degree of accuracy, discretion, and service orientation, this role supports the School’s academic, financial, and governance functions in a complex and deadline driven environment.

Organizational Status

The School of Engineering at UBC Okanagan is a vibrant and growing academic unit within UBC’s Faculty of Applied Science, one of the university’s largest and most interdisciplinary faculties. While based on the Okanagan campus, the School operates within a big campus faculty structure, working in close partnership with Applied Science colleagues in Vancouver. Applied Science is one of only three faculties at UBC that span both campuses, creating a unique environment that combines the close knit, innovative culture of UBC Okanagan with the scale, resources, and shared governance of a major research intensive faculty. Serving more than 1,800 undergraduate and graduate students, the School offers programs in Civil, Electrical, Mechanical, and Computer Engineering, supported by a diverse and highly engaged faculty. Faculty members lead impactful research programs spanning core engineering disciplines and interdisciplinary areas, addressing real-world challenges and advancing regional, national, and global innovation. The School’s inter campus structure enriches both academic and administrative operations, requiring close coordination across campuses while fostering collaboration, consistency, and shared standards. Together, this context makes the School of Engineering a dynamic and collegial unit, distinctively Okanagan in culture, yet fully integrated within the broader Faculty of Applied Science