Finance Officer

Human Appeal; Mississauga; On-site; CAD 52,000 - 55,000; Full time

Job summary

A charitable organization is seeking a full-time Finance Officer based in Mississauga. The ideal candidate has at least 2 years of experience in finance, is proficient in MS Office, and has relevant educational credentials. Responsibilities include managing accounts payable, ensuring timely payments, and safeguarding financial integrity. Competitive salary range of $52,000-$55,000 offered with benefits.

Qualifications

• 2+ years in a finance-related role.
• Proficient in MS Office Suite and accounting software.
• Bachelor’s degree in a relevant field.

Responsibilities

• Ensure suppliers, donors, and staff are paid timely.
• Maintain internal controls and procedures.
• Perform month-end closing and account reconciliations.

Skills

Minimum 2 years of experience in a relevant role

MS Office Suite

Experience using accounting software

Education

Bachelor’s Degree in accounting, finance, business administration, commerce, or economics

Working towards a professional accounting designation (like CPA, CGA, CA)

Tools

SAP

QuickBooks

Job description

Finance Officer

Here at Human Appeal we have an exciting opportunity for a Finance Officer to join our team. You will join us on a full-time basis as part of an initial 1-year fixed term contract with a view to progressing into a permanent role. In return, you will receive a competitive salary in the range of $52,000-$55,000 and benefits.

Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide.

Responsible for ensuring that the charity’s funders, donors, suppliers, volunteers and staff are paid appropriately and for ensuring that income is properly recognised in the systems by assisting the Accountant and Finance team to deliver and maintain an efficient and effective accounts system.

Maintaining all associated internal controls, policies and procedures and adhering to Accounting Regulations / Charity and associated legislation via utilisation of in-house Accounts and Management systems in order to safeguard the charity, deliver value for money, save costs, mitigate risk and prevent misappropriation of income and expenditure.

Key duties and responsibilities of the Finance Officer:

• Successfully ensure that the Charity’s Suppliers, Partners & staff are paid appropriately in a timely fashion.
• Successfully ensure that the charity’s income from Funders & Donors are accounted for appropriately
• Successfully prevent misappropriation of income and expenditure.
• Successfully safeguard the charity from risk and in accordance with internal policies & procedures and external accounting.
• Review all supplier invoices for appropriate documentation and approval prior to payment.
• Log (file and scan) invoices, including expenses, ad-hoc payment requests and any other items which require processing through the Accounts Management System & Donor Management System
• Ensure efficient and timely accounts payable month-end closing
• Preparing accruals and prepayments in liaison with the Accountant and the Financial Manager
• Review AMS to prepare reports identifying which volunteers, staff and suppliers require payments
• Review (and adjust where necessary) ensuring payments are being made appropriately in line with payment terms via upload to BACS online banking system, prior to passing to bank authorisers for approval in liaison with the Accountant
• Prepare and distribute remittance advices to Suppliers
• Prepare payment documents relating to suppliers paid by direct debit
• Receive supplier statements, match those against payments made; invoices ready for payment and invoices in query
• Reconciliation of Supplier Accounts in liaison with the Accountant
• Producing and reconciling monthly Creditor reports and analyzing Aged Creditors reports
• Ensure Income from Donors; Fundraising Events etc. are matched on DMS & posted to Accounts System
• Reconcile On Line Giving Income; post to the DMS system & the Accounts system
• Ensure Gift Aid is recognized and claimed in liaison with the Accountant
• Ensure regular Donations received via Direct Debits; Standing Orders and ad-hoc cash & cheques are processed and entered onto DMS and posted to the Accounts System
• Reconciliation of various Bank Accounts as assigned
• Preparation of VAT Returns for submission to HMRC in liaison with the Accountant & Finance Manager
• Contribute to system & process improvements
• Contribute to the Month End & Year End Accounts closing and external audit
• Provide Support and segregation of duties regarding Petty Cash and general banking requirements
• Reconciliation of Credit Cards and Pre-Payment Cards
• Provide support regarding Payroll and Pensions processes
• Act as first point of contact (via phone, email, post or in person) for all income & expenditure related enquiries, including disputed items.
• Be flexible in the provision of support and cover for team members as required
• All activities to be performed in a timely and efficient manner
• Ensure enquiries from all stakeholders are addressed in an appropriate & timely manner
• Abide by the organizational policies and procedures

Skills and Experience:

• Minimum 2 years of experience in a relevant role
• MS Office Suite
• Experience using accounting software such as SAP, QuickBooks are considered assets

Education, Certifications, and Languages:

• English essential, additional languages a bonus
• Bachelor’s Degree in accounting, finance, business administration, commerce, or economics, and financial analysis.
• Working towards a professional accounting designation, such as CPA, CGA, CA it is a plus.