Finance Manager, Livable Communities

Commonwealth of Massachusetts; Limoges; Hybrid; CAD 129,000 - 199,000; Full time

Job summary

A state governmental agency in Limoges, Ontario is seeking a Finance Manager to coordinate fiscal operations and provide oversight on budgeting, reporting, and compliance with federal regulations. The role involves supervising staff, managing grant financial systems, and ensuring the accurate reporting of financial data. Ideal candidates will possess strong analytical and leadership skills, with a minimum of five years in financial management and relevant education. This position offers a salary range of approximately $92,644.84 to $142,286.52 yearly and follows a hybrid work schedule.

Qualifications

• Five years of experience in financial management, budgeting, or accounting.
• One year of supervisory or managerial experience.
• Experience with federal financial management regulations.

Responsibilities

• Coordinate fiscal operations for budgeting and compliance.
• Supervise staff and provide training and feedback.
• Oversee IT grants management systems and ensure compliance.

Skills

Quantitative skills

Analytical skills

Knowledge of federal/state regulations

Organizational skills

Leadership skills

Education

Bachelor’s degree in a related field

Graduate degree in a related field

Tools

Massachusetts Management Accounting and Reporting System (MMARS)

Community Development Block Grant software

Job description

Finance Manager, Livable Communities (Job ID: 25000857)

Official Title: Fiscal Officer VI

Agency Mission

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents. Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non‑profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

The Division of Livable Communities (DLC) provides funding and grant management oversight to local governments, towns and non‑profits through a combination of state capital funds and federal “pass‑through” programs awarded to Massachusetts from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD). These programs provide funding to municipalities for a range of activities and mitigate the effects of poverty by providing programs that assist the Commonwealth’s low‑income residents to achieve greater economic and social self‑sufficiency through housing and economic development non‑profits.

DLC provides municipalities with Community Development Block Grants (CDBG) HUD funding to address a wide range of eligible housing, infrastructure, economic development, and social services targeted towards communities’ low‑to‑moderate income households. Also, DLC implements state land use laws, and provides municipalities with funding, training and technical assistance on planning, land use, zoning, for an array of programs such as MBTA Communities, 40B, Accessory Dwelling Units (ADUs) by right, and 40R and 40Y programs.

The Finance Manager coordinates the fiscal operations of the Division (budgeting, accounting, reporting, federal program compliance monitoring, technical assistance to the network); coordinates the delivery of financial resources to subgrantees and their audit firms in the preparation of their Office of Management and Budget (OMB) A‑133 Single Audits; exercises sign‑off authority, provides leadership to staff performing compliance monitoring activities of grantees; provides direction and oversight on software development needs of the two Information Technology (IT) grant management systems used by the Division; and coordinates and oversees the financial reporting required by the federal funding agencies through their IT systems.

The Finance Manager is responsible for portions of the HUD reporting through its systems including Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting (DRGR) System and must also understand and integrate grant fiscal activities with state systems including the new MMARS system.

Duties and Responsibilities

• 1. Direct and oversee all Division‑related Federal, State and Bond accounts:
  • Delegate Massachusetts Management Accounting and Reporting System (MMARS)–related tasks in accordance with DLC’s Financial and Compliance Unit (FCU) staff structure.
  • Communicate on a regular basis with the DLC Program Managers/staff; and EOHLC’s Office for Administration and Finance (OAF) staff on all policies and procedures.
  • Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.
• 2. Supervision:
  • Prioritize and delegate staff assignments in accordance with duties defined in their job descriptions (Form 30s).
  • Provide adequate training and technical assistance to staff and communicate priorities as needed.
  • Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).
• 3. IT data management:
  • Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.
  • Provide training and direction to staff on federal financial data management external systems.
  • Act as project manager for the Community Development Block Grant (CDBG) Grants Management System (GMS) (CDBG/GMS) and the Clean Air Community Action Agencies’ eGovt system on issues related to federal financial compliance, reporting and electronic payment requests.
  • Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).
  • Oversee risk management and monitoring plans for the Division’s Federal programs.
  • Work with program managers to ensure on‑site field monitoring is coordinated with fiscal and program staff.
  • Ensure that the Fiscal staff works with the program staff to ensure accuracy and consistency in preparing and monitoring reports and tracking and resolving sub‑recipient compliance issues.
• 5. Other:
  • Prepare spending plans, Division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MMARS‑related issues.
  • Work with EOHLC Chief Financial Officer (CFO) and the EOHLC Internal Controls Officer in providing documentation such as the Division’s Internal Control Guidance for its Federal programs and documentation requested by the audit firm conducting the annual A133 Audit.

Preferred Qualifications

• The position requires strong quantitative and analytical skills as well as knowledge of federal and state contracting, financial management, and audit regulations.
• Knowledge of the State Massachusetts Management Accounting Reporting System (MMARS) system (and its replacement), the Commonwealth Information Warehouse (CIW) system, and the Commonwealth’s budget process.
• Strong conceptual skills and experience in systems design.
• Strong organizational skills, concise writing skills, and experience providing leadership and guidance to staff.
• Ability to set priorities among competing demands.
• Knowledge of the Community Development and Community Assistance Units environment, legislation, program regulations, federal financial management regulations cross‑cutting all federal programs, i.e. OMB Uniform Guidance, and U.S. Treasury cash management regulations.
• Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities.

Minimum Entrance Requirements

• Applicants must have at least (A) five (5) years of full‑time or equivalent part‑time professional, administrative, supervisory, or managerial experience in financial management work (budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results).
• Of that experience, (B) at least one (1) year must have been in a project management, supervisory or managerial capacity, or (C) an equivalent combination of the required experience and substitutions below.
• I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
• II. A Bachelor’s degree in a related field may be substituted for two (2) years of the required (A) experience.
• III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
• IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

Comments

• Applicants should upload a resume and cover letter.
• This position would be expected to follow a hybrid model of reporting to work that combines in‑office workdays and work from home days, as needed.

Pre‑Offer Process

A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

Salary and Benefits

Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines. In the case of a promotional opportunity, the salary provisions of the applicable collective bargaining agreement will apply to placement within the appropriate salary range. Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

Equal Opportunity / Affimative Action

An Equal Opportunity / Affimative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self‑select out of opportunities if they don’t meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Job Details

• Agency: Executive Office of Housing and Livable Communities
• Schedule: Full‑time
• Shift: Day
• Job Posting: Accounting and Finance
• Number of Openings: 1
• Salary: 92,644.84 – 142,286.52 Yearly
• Confidential: No
• Potentially Eligible for a Hybrid Work Schedule: Yes
• Bargaining Unit: M99‑Managers (EXE)
• Diversity Officer / ADA Coordinator: Jessica Molina – 857‑248‑0160