Finance Intern

ventureLAB; Markham; On-site; CAD 13,000 - 20,000; Full time

Benefits offered by this job

Monthly travel allowance

Job summary

ventureLAB is seeking a Finance Operations Intern to provide basic administrative and transactional support for the finance team. The role focuses on data entry, receipt processing, invoice logging, and spreadsheet upkeep while learning core accounting processes.

This onsite internship in Markham, Ontario runs 32 weeks, 37.5 hours per week, with a Monthly Travel and Meal Allowance of up to $1,000 to offset commuting costs.

Qualifications

• Currently enrolled in a post-secondary diploma or degree program in Accounting, Business Administration, Office Administration, or Finance.
• Working knowledge of Microsoft Excel (data entry, simple sum formulas) and basic computer applications (Google Sheets, Outlook, PDF management).
• Ability to spot numerical errors and verify receipt amounts accurately.
• Strong organizational skills and the ability to handle sensitive financial information with confidentiality.

Responsibilities

• Monitor and administer the finance inbox, prioritize requests and route emails.
• Upload vendor invoices and supporting documents to the accounting system.
• Set up new vendor profiles and respond to vendor inquiries about invoices and payments.
• Code and post vendor invoices with approvals and attach supporting documentation.
• Confirm monthly invoicing with the ISC Team and match credit card receipts to bank transactions.
• Prepare weekly AP and AR statements and support collections activities as required.
• Organize digital finance folders and maintain records for audits.

Skills

Numerical accuracy

Organizational skills

Data confidentiality

Attention to detail

Education

Post-secondary diploma or degree in Accounting, Business Administration, Office Administration, or Finance

Tools

Microsoft Excel

Google Sheets

Outlook

PDF management

Job description

ventureLAB is seeking a Finance Operations Intern to provide basic administrative and transactional support for the ventureLAB finance team. This role focuses on routine day-to-day tasks including data entry, receipt processing, invoice logging, and basic spreadsheet upkeep.

Project Scope & Key Deliverables

Finance Inbox & Vendor Support

• Monitor and administer the finance inbox, prioritize incoming requests, and route emails to the appropriate team members.
• Identify vendor invoices and supporting documentation received by email and upload them to the accounting system.
• Organize and file emails and related documentation to maintain an accurate and accessible finance inbox.
• Setup new vendor profiles in the accounting system once approved.
• Respond to vendor inquiries regarding invoices, payments, account status, and supporting documentation.

Accounts Payable & Data Entry

• Code and post vendor invoices in the accounting system, ensuring appropriate approvals and supporting documentation are attached.
• Confirm the monthly member invoicing list with the ISC Team for completeness, accuracy and timely billing.
• Match corporate credit card receipts to corresponding bank feed transactions.

Accounts Payable Payment Runs

• Prepare the weekly Accounts Payable (AP) report for review and approval by the Controller.
• Set up weekly vendor payments in Plooto following appropriate review and approval procedures.
• Process additional payments in Plooto as required and ensure payment documentation is complete and properly maintained.

Accounts Receivable & Collections

• Prepare weekly Accounts Receivable (AR) statements for delinquent accounts.
• Support collection activities by providing accurate account information and responding to customer payment inquiries as required.
• Setup new customer accounts in the accounting system once approved.

Finance Administration

• Organize digital finance folders, scan paper documents, and maintain clear records for historical reporting and audit retrieval.
• Other finance related tasks assigned as required.

Requirements

• Currently enrolled in a post-secondary diploma or degree program in Accounting, Business Administration, Office Administration, or Finance.
• Working knowledge of Microsoft Excel (data entry, simple sum formulas) and basic computer applications (Google Sheets, Outlook, PDF management).
• Ability to spot numerical errors and verify receipt amounts accurately.
• Strong organizational skills and the ability to handle sensitive financial information with confidentiality.

Project Terms & Support

• Project Duration: 32 weeks
• Hours: 37.5 hours per week.
• Compensation & Support: To mitigate personal financial impact for those commuting to or working alongside the ventureLAB team in Markham, all participants qualify for a Monthly Travel and Meal Allowance of up to $1,000.00, issued through semi-monthly reimbursements of up to $500.00.
• Work Model: Onsite (Markham, Ontario), 5 days a week.

Human-Centric Review

We value the human touch. ventureLAB does not use AI for screening or reviewing candidate applications. Every submission is reviewed directly by a member of our team.

Accommodations (AODA)

ventureLAB is committed to an inclusive and barrier-free recruitment process. If you require any accommodations during the application or interview stage, as per the Accessibility for Ontarians with Disabilities Act (AODA), please let us know in your application or contact us directly.

Great Place to Work