Finance & Human Resources Clerk

St. John's School; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading independent K-12 school in Vancouver is looking for a Finance & Human Resources Clerk. This role focuses on maintaining accurate financial records, supporting accounts payable processes, and assisting with HR functions such as recruitment and employee documentation. Ideal candidates will have a degree in Business Administration, experience with accounting software like Sage 300, and strong organizational skills. The position requires adaptability and strong communication abilities, working within a collaborative team environment. This role may involve occasional evening and weekend commitments.

Benefits

Public transit subsidy reimbursement

4% vacation pay

Qualifications

• Must be legally entitled to work in Canada.
• Basic First Aid certificate is considered an asset.
• Experience working with accounting software is beneficial.

Responsibilities

• Record daily bank deposits and manage accounts payable.
• Prepare monthly invoicing for after school care programs.
• Assist in recruitment and onboarding processes.
• Ensure accuracy of HR-related documentation.
• Support finance and HR department projects.

Skills

Microsoft Excel

Google Workspace

Accounting processes

Organizational skills

Interpersonal skills

Education

Post-secondary diploma or degree in Business Administration

Tools

Sage 300

HR Information Systems (HRIS)

Job description

Finance & Human Resources Clerk

School Overview

SJS, is a leading independent, all gender K-12 IB school in Vancouver, Canada. At SJS we prioritize enriching education that nurtures learning competencies, agency, love for learning, and student well‑being. Teachers at SJS encourage students to engage thoughtfully in their learning, to be risk-takers in their learning and strive to achieve their highest potential.

Position Purpose & Overview

St. John’s School (SJS) is seeking a Finance & Human Resources Clerk to support the smooth day‑to‑day operations of the Finance and Human Resources departments. They will maintain accurate financial records and provide reliable administrative assistance, including processing key financial transactions, supporting accounts payable and invoicing functions, and helping ensure timely and accurate payroll‑related data entry. Working closely with the Human Resources (HR) team, the clerk will assist with recruitment, onboarding, employee documentation, and ongoing HR programs and initiatives. Through detail-oriented work and strong technical knowledge, this position contributes to a well‑organized and supportive workplace environment.

Key Responsibilities

Typical responsibilities and duties are inclusive of, but not limited to:

Finance (Approximately 75%)

Under the direction of the Controller:

• Record daily bank deposits to Sage 300.
• Enter accounts payable invoice entries into Sage 300.
• Prepare and process monthly after school care invoicing.
• Scan, copy, and maintain organized physical and electronic files.
• Input Teacher on Call (TOC) hours into Excel tracking spreadsheets.
• Enter employee timesheet data into Excel spreadsheets.
• Provide vacation coverage for accounts payable responsibilities.
• Support Finance department projects and initiatives as needed under direction of the Controller.

Human Resources (Approximately 25%)

Under direction of the HR Generalist:

• Provide assistance with the recruitment process including generating and posting job profiles, preliminary candidate screenings, and reference checks.
• Assist in the new hire, termination, and personnel change procedures.
• Monitor HR‑related documentation to ensure accuracy, consistency, and alignment with business processes.
• Maintain accurate employee records and payroll documentation in collaboration with the Finance department.
• Assist in the maintenance and updating of the HR Information Systems.
• Respond to internal and external HR‑related requests and provide assistance under guidance from the HR Generalist.
• Assist in the administration of group benefits procedures.
• Support annual performance management procedures with administrative staff.
• Providing support with HR projects and school initiatives such as Wellness Professional Development, Quarterly Administrative Meetings, and Engagement Survey initiatives.
  

Required Qualifications and Key Skills

Education & Work Experience

• Successful completion of a post‑secondary diploma or degree in Business Administration.
• Need to be legally entitled to work in Canada.
• A Basic First Aid certificate is considered an asset.
• Basic understanding and experience in working with accounting processes.
• Experience working with accounting software and HRIS is considered an asset.
• Experience and strong knowledge of the Google Workspace (Google Drive, Docs, Spreadsheets) environment and strong knowledge of Microsoft Excel

Qualities and Skills

• A motivated, adaptable, accountable, and enthusiastic team player.
• Dynamic ability to work independently and collaboratively.
• Ability to maintain confidentiality and to work with discretion.
• Demonstrate and pursue excellence in practice and professional growth.
• Strong organizational, administrative, and interpersonal skills.
• Excellent verbal and written communication skills.
• Positive attitude, demonstrated time management, and strong emotional intelligence (EQ).

This role will require working hours outside of school office hours: often evening events; occasionally going offsite to document student programs; and occasional morning and weekend commitments.

This job profile outlines the key responsibilities for the roles and is not meant to be exhaustive. This will include performing the administrative and related tasks or any other responsibilities required to reasonably meet the needs of St. John’s School, including, but not limited to the general duties outlined in the position profile.

It should be understood that the activities, responsibilities and obligations of this position may be modified from time to time, through discussion between the direct supervisor and the employee, in order to effectively meet the requirements of the School. On rare occasions where there are urgent needs at the School, an employee may be assigned to temporarily backfill role(s) critical to the school’s operations and business continuity.

Conditions of Employment

• The successful candidate will be required to complete child abuse prevention training, concussion training, Level 1 first‑aid training provided by St. John’s School and provide consent for a criminal background check for the vulnerable sector.
• Clearance on criminal record checks for vulnerable sector is a condition of employment
• The ability to legally work in Canada, in an educational setting is a condition of employment.

Job Information

• Fixed contract term from January 5, 2026 until July 31, 2026, with possibility of term extension and/or permanent role.
• Hours of work: Monday to Friday 8AM - 12PM (noon)
• Work location: on‑site.
• Public transit subsidy reimbursement program
• Hourly rate range of $25.00 - $27.00 + 4% vacation pay

Reporting Structure

• Reports To: Director of Finance & Human Resources, taking direction and supervision from the Controller and the HR Generalist

• Direct Reports: None
• Department: Finance
• Key Interactions:
  • Internal: Administrative staff, Controller, HR Generalist, and Director of Finance & Human Resources
  • External: Parents of students, and visitors to the school

Applications

All interested candidates should include the following items in their application:

• Resume & Cover Letter
• Copies of any relevant certificates and diplomas.
• Three Professional References with contact details.

All interested candidates should submit their complete application at the following link:

Finance & Human Resources Clerk

The posting will be active until filled. If you are having any problems submitting your application, please email [e-mail]

Equal Opportunity Statement

St. John’s School is an Equal Opportunity Employer. St. John’s School is committed to building a diverse and inclusive workforce by ensuring a barrier‑free work environment. We welcome applications from all qualified job seekers, from BIPOC (black, indigenous, and people of colour), persons with disabilities, 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.