Finance Coordinator

PACE Independent Living; Toronto; On-site; CAD 54,000 - 62,000; Full time

Job summary

A community support organization in Toronto is seeking a Finance Coordinator to manage financial operations, including accounts payable, payroll, and vendor management. This full-time position offers a salary between $54,988 and $61,889, along with comprehensive benefits and a hybrid work environment, requiring three days per week in the office.

Benefits

Comprehensive group benefit package

RRSP match

Employee Assistance Program

Paid time off to support work-life balance

Qualifications

• Two years related experience, preferably in a not-for-profit organization.
• Strong Microsoft Office and accounting software experience required.
• Payroll processing experience using GoldCare or equivalent preferred.

Responsibilities

• Processes accounts payable and receivable transactions.
• Runs payroll and confirms correctness of the data.
• Prepares monthly reports for financial operations.

Skills

Excellent attention to detail

Good problem-solving skills

Strong verbal and written communications skills

Excellent organizational skills

Ability to maintain ethical conduct

Education

Post-secondary certificate / diploma in Financial Courses of Study

Tools

Sage 300

GoldCare

Microsoft Office

Job description

FINANCE COORDINATOR

PACE is a non‑profit community support service organization that provides services to adults with disabilities who are committed to living independent lives. We offer support to more than 350 individuals across 7 housing sites and a Community Outreach program. Accredited by Accreditation Canada since 2010, PACE received an “Exemplary Standing” rating in May 2022.

We encourage you to review our website to learn more about us at company website.

Position Overview

PACE is looking for an integral member of the Financial Services Team. Reporting to the Finance Manager, the Finance Coordinator will provide financial and administrative services to ensure effective, efficient, and accurate financial operations.

This is a full‑time, 40‑hour per week position (Mon‑Fri). Non‑standard hours, including periodic nights and weekends, may be required.

Salary & Benefits

Salary : $54,988 to $61,889

Benefits :

• Comprehensive group benefit package
• RRSP match
• Employee Assistance Program
• Hybrid remote (requires 3 days weekly in office, M6A 3B6)
• Paid time off policies to support work‑life balance

Responsibilities

Accounts Payable & Accounts Receivable (40%)

• Processes accounts payable and accounts receivable transactions.
• Efficiently and accurately process vendor invoices and payment requests including account coding, batching, authorization verification, approval limits & recurring payments.
• Issues and enters invoices for services provided.
• Ensures departmental allocations are accurate.
• Monitors and tracks invoices, expense claims and reimbursements.
• Processes employee expenses.
• Reconciles petty cash and credit cards.
• Ensures appropriate approval and supporting documentation exists for all invoices and cheque requests.
• Enters cash receipts.
• Follows up on payment for outstanding invoices.
• Coordinates deposits and payments.
• Works closely with Scheduling Manager to verify third‑party temporary agency invoices, match billed hours, and process payments.
• Maintains approval and supporting documentation for audit purposes.
• Prepares monthly reports and remittances for WSIB, pension and union dues.
• Processes monthly group benefits invoices.

Vendor Management (5%)

• Sets up and maintains vendor records.
• Collects and verifies vendor documentation.
• Monitors invoice submissions and ensures timely processing.
• Responds to vendor inquiries about payments or account status.
• Flags any issues or inconsistencies with invoices.

Biweekly Payroll Backup – Backup Support (30%)

• Inputs non‑union timesheets.
• Enters miscellaneous payments for expense reports and petty cash.
• Sets up pension contributions based on applicable union eligibility.
• Sets up union dues deductions based on applicable union.
• Runs Payroll Register and confirms correctness of data.
• Uploads payroll file to bank for employee deposits.
• Issues Record of Employment as required.
• Processes garnishees in accordance with CRA, Family Support, etc.
• Prepares CRA remittance.
• Prepares WSIB monthly report and reconciles WSIB annual returns.
• Submits union dues to respective Union.
• Updates Group Benefits monthly taxable benefits file.
• Monitors pension eligibility, terminations, prepares and submits pension contributions.

Other Duties (25%)

• Maintains third‑party temporary Agency files for PSW $3 Wage Enhancement.
• Assists with the completion of Annual Charity Return and maintains Board of Directors worksheet.
• Assists with OHRS Trial Balance reporting.
• Reviews Supplier Agreements / Contracts and tracks expenses by department & updates Supplier Contract Database.
• Ensures filing systems are maintained.
• Maintains safekeeping and lending of corporate credit/charge cards.
• Assists with development / review of financial policies, procedures, standards, and best practices.
• Promotes best practices to implement and maintain effective financial systems.
• Provides backup to the Financial Analyst.

Qualifications

Education

• Post‑secondary certificate / diploma in Financial Courses of Study (Accounting, Bookkeeping or a related discipline) is required.

Experience

• Two (2) years related experience, preferably in a not‑for‑profit organization.
• Strong Microsoft Office and Sage 300 / MS Dynamics or similar accounting program.
• Payroll processing experience using GoldCare (strongly preferred), Ceridian, ADP or equivalent.
• Experience working in a unionized environment is an asset.
• Knowledge of Generally Accepted Accounting Principles (GAAP) is required.
• Experience with ACCPAC / Sage or similar accounting program.

Skills

• Excellent attention to detail.
• Good problem‑solving skills, judgement and initiative.
• Strong verbal and written communications skills, client service orientation, demonstrated problem‑solving skills.
• Excellent organizational skills, with the ability to manage a high volume of work, priorities and competing time demands.
• Ability to maintain highest level of ethical conduct in safeguarding sensitive, confidential, financial, HR and company information.
• Ability to work accurately, efficiently and effectively both independently and as part of a team.
• Ability to remain calm during crisis, conflict or difficult situation.
• Continuous learning mindset to stay up to date on industry standards.

Why Join Our Team :

• Purpose‑driven work: Contribute to the success of non‑profit organizations that are making a difference in our community.
• Flexible work‑life balance: Enjoy the flexibility of remote work options and a manageable schedule that allows you to prioritize your personal life.
• Collaborative and supportive environment: Join a team that values teamwork, mutual support, and a positive workplace culture.