Finance Associate

Grand Theatre; London; On-site; CAD 50,000 - 55,000; Full time

Job summary

A nonprofit arts organization in London, Ontario is seeking a Finance Associate to handle the weekly payroll cycle and accounts payable. The ideal candidate will have at least 2 years of accounting experience, preferably in a not-for-profit setting. This role requires strong attention to detail and the ability to work under tight deadlines. A solid understanding of payroll systems and technology is essential. This full-time position offers a salary between $50,000-$55,000 per year, plus a comprehensive benefits package.

Benefits

Generous extended health and dental benefits

Retirement plan

Complimentary ticket benefits

Qualifications

• 2+ years of professional accounting/finance experience, preferably with payroll experience.
• Experience in a mixed union and non-union environment.
• Excellent interpersonal skills with a problem-solving mindset.

Responsibilities

• Process weekly payroll including union dues, benefits, and deductions.
• Entry of payroll journal entries into the general ledger.
• Assist with Accounts Payable when needed.

Skills

Attention to detail

Strong interpersonal skills

Problem-solving mindset

Ability to manage priorities

Education

Post-secondary certificate/diploma in accounting/finance

Tools

ADP Workforce Now

Microsoft Excel

ActivityHD

Microsoft Office

Job description

The Grand Theatre is known for world-class theatre created and built in London, Ontario. As southwest Ontario’s premiere producing theatre and one of the most beautiful theatre spaces in Canada, the company has deep ties to the community and to its artists, artisans, and technicians. We are World Curious. London Made.

As a vibrant cultural hub and not-for-profit professional theatre, the Grand serves to gather, inspire, and entertain audiences in London and beyond. At our home in downtown London, we create productions on two stages: the Spriet Stage (839 seats) and the Auburn Developments Stage (144 seats). The Grand season of theatrical offerings runs from September to May. The Grand is committed to developing and premiering new, original works and supporting the growth and reach of theatre writers and creators.

A cornerstone of the organization is our place as a teaching theatre, exemplified in our many mentorship programs and highlighted in our annual Grand Theatre High School Project. As the only program of its kind in the country and currently in its twenty‑sixth year, the High School Project involves as many as one hundred high school participants annually from schools across the region. These students participate at no cost and take on roles both on stage and off, in a fully realized mainstage production under the direction of a professional creative team.

The Grand Theatre is located on the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak and Attawandaron Peoples. We acknowledge with gratitude the significant historical and contemporary contributions of local and regional Indigenous Peoples and of all the Original Peoples of Turtle Island (also known as North America). We are honoured to live, work, and tell stories together on this land.

OUR COMMITMENT TO EQUITY, DIVERSITY, INCLUSION & RECONCILIATION

The Grand Theatre is committed to creating and practicing a company culture that ensures an accessible, equitable, inclusive, and welcoming space for all. We encourage applicants to review the Grand’s commitments to Equity, Diversity, Inclusion and Reconciliation on our website to confirm that your personal and professional values are aligned with this vision, and we invite you to reflect on these commitments in your submission.

THE OPPORTUNITY

The Grand is seeking a hands‑on, deadline‑driven Finance Associate. Reporting to the Senior Manager of Finance, the Finance Associate is responsible for the weekly payroll cycle, journal entries, and accounts payable related to payroll activities. The Finance Associate plays an integral part in the input, processing, and maintenance of the theatre’s accounting records, payroll processing, and group benefits administration.

The Finance Associate is a self‑motivated, meticulous teammate who lives and breathes finance, and payroll. This individual is interested in understanding how the finance function integrates with the organization and its overall impact. This position requires someone who can manage priorities, work well under tight payroll deadlines, all while having a high level of attention to detail. The candidate will excel at internal customer service, supporting the work of the theatre in all areas.

Key Responsibilities

Payroll

• Process weekly payroll including: all union dues, benefits, and RRSP deductions, all input, balancing, and maintenance.
• Entry of payroll journal entries into the general ledger.
• Manage employee insurance and benefits plans and benefits records.
• Other payroll related activities including ROE, filings, T4, T4A, etc.
• Process government and union remittances.
• Complete payroll and remittances coding, entries and balancing.
• Ensure payroll practices comply with collective agreements, including wage scales, overtime rules, and shift premiums.
• Verify and reconcile timesheets before payroll processing.
• Track and manage vacation, sick leave, and other union‑negotiated leave entitlements.

Other Financial Responsibilities

• Periodically assist with Accounts Payable.
• Assist with the preparation of the annual financial audit.
• Stay current withemployment standards, tax changes, and union‑related legislation.
• Maintain detailed records and audit trails for compliance and internal controls.
• Provide strong, collaborative internal customer service.
• Additional tasks as required.

Qualifications

• 2 or more years of professional accounting/finance experience, and/or a post‑secondary certificate/diploma, preferably with payroll experience.
• Experience working in a mixed union and non‑union environment.
• Passion or interest for theatre and the performing arts.
• Experience working in a not‑for‑profit environment considered an asset.
• Technology competencies include: experience with payroll systems (ADP Workforce Now preferred), business accounting software (ActivityHD preferred but not required; Microsoft Excel required), and collaboration tools such as Microsoft Office, Teams and, Zoom.
• Excellent interpersonal skills and a problem‑solving mindset.
• Ability to efficiently manage priorities and work accurately under tight deadlines.
• Ability to work tactfully and diplomatically while maintaining a high degree of confidentiality.
• Experience working with union agreements in a payroll context is an asset.
• This post is a full‑time position, beginning January 2026 (with flexibility).
• The Finance Associate reports directly to the Senior Manager of Finance and works closely with the Finance Assistant, the senior leadership team, and all employees.
• Our work environment is primarily in‑person at 471 Richmond Street in downtown London, Ontario. Work hours are 35 hours per week, and typically are 9am to 5pm, Monday through Friday, with some flexibility.
• Salary range is between $50,000‑55,000 per annum, commensurate with skills & experience.
• The Grand offers a comprehensive compensation package that includes generous extended health, dental, retirement and complimentary ticket benefits.
• New hires must be legally able to work in Canada, must provide a recent and clear police information check, and must sign on to the theatre’s employee handbook and health & safety policies, which form part of the employment agreement.

TO APPLY

Please submit a cover letter and resume by email to:

Applications will be reviewed as received, no later than November 24, 2025. We thank all candidates for their interest in this position, however, please note that only those selected for an interview may be contacted.

The Grand Theatre is committed to a selection process and work environment that is inclusive, equitable and accessible. We welcome applications from qualified individuals that reflect the abilities and diversity of communities we serve. The Grand Theatre will provide accessibility solutions to job applicants throughout the recruitment process. If you require accommodation, please notify us and we will work with you to meet your needs.

Professional accounting/finance post‑secondary certificate/diploma

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