Finance & Administration Manager

TAG HR; Ottawa; On-site; CAD 86,000; Full time

Job summary

A subsidiary business is seeking an experienced Finance and Administration Manager to oversee financial health and operational efficiency. Responsibilities include leading strategic financial planning, ensuring governance across finance and logistics, and acting as a business partner to the local Business Manager. The ideal candidate will have a strong leadership presence, financial acumen, and the ability to enhance operational processes. The position offers a salary of $86,000 in Ottawa, Canada.

Qualifications

• Proven leadership and people management capability.
• Strong communication and stakeholder management skills.
• Excellent time management, prioritization, and organizational abilities.
• Ability to manage multiple priorities in a dynamic environment.
• Proactive, solution-oriented mindset with strong business acumen.

Responsibilities

• Lead budgeting, forecasting, and financial planning processes.
• Own the accuracy, integrity, and timely completion of monthly and annual closings.
• Analyze financial performance, providing actionable insights.
• Oversee end-to-end logistics processes ensuring compliance.
• Manage local HR processes, including payroll and benefits administration.

Skills

Leadership

Communication Skills

Time Management

Organizational Abilities

Business Acumen

Job description

Finance and Administration Manager

Type: Full-time, Permanent
Salary: $86,000
Direct Reports: Finance, Administration, and Logistics team members

Role Overview

We are seeking an experienced Finance and Administration Manager to oversee the financial health and operational efficiency of a subsidiary business. This role is responsible for leading strategic financial planning, ensuring strong governance across finance, administration, and logistics, and acting as a key business partner to the local Business Manager. The successful candidate will provide accurate financial insight to support decision‑making, optimize resources, manage risk, and support sustainable growth.

Key Responsibilities

Strategic Finance & Business Partnering

• Lead budgeting, forecasting, and financial planning processes in collaboration with local and global teams, ensuring alignment with business priorities and early identification of risks and opportunities

• Own the accuracy, integrity, and timely completion of monthly and annual closings

• Analyze financial performance, including P&L, balance sheet, and reporting dashboards, providing actionable insights to commercial leaders to improve margins, profitability, and net contribution

• Monitor customer credit exposure by reviewing credit limits and maturity reports, supporting debt recovery efforts and optimizing payment terms

• Manage cash flow and liquidity, ensuring sufficient local funding while coordinating excess cash transfers to headquarters

• Ensure full compliance with local tax regulations while identifying tax optimization opportunities in line with global policies

Administration & Logistics Oversight

• Oversee end-to-end logistics processes between headquarters, the subsidiary, and customers, ensuring compliance, quality standards, and on‑time delivery through internal teams and external partners

• Supervise sales order management, operational workflows, and invoicing processes

• Manage local insurance programs, including auto, health, and life coverage, and coordinate with headquarters on global insurance policies such as civil liability, property, and transportation

• Oversee company car fleet management, including rentals, maintenance, and car allowance programs

• Manage local IT resources (phones, computers, tablets), ensuring compliance with global IT policies and supervising external service providers for security, efficiency, and alignment with company standards

• Drive digitization, automation, and continuous improvement initiatives to enhance efficiency, data accuracy, and information sharing across finance, tax, HR, and administrative functions

• Collaborate cross‑functionally to integrate systems, optimize processes, and cascade global policies and procedures to the local organization

People Leadership & HR Responsibilities

• Oversee all local HR processes, including payroll, benefits administration, hiring, terminations, compensation discussions, reporting, and workforce planning

• Lead and develop the Finance, Administration, and Logistics teams, fostering a culture of accountability, collaboration, and continuous improvement

• Partner with the Business Manager on annual talent reviews to design development plans and succession strategies, with a focus on retaining and motivating top talent

• Ensure alignment between global People policies and local practices, contributing to the evolution of People processes and improving the overall employee experience

Key Skills & Competencies

• Proven leadership and people management capability

• Strong communication and stakeholder management skills

• Excellent time management, prioritization, and organizational abilities

• Ability to manage multiple priorities in a dynamic environment

• Proactive, solution‑oriented mindset with strong business acumen