Finance Administrative Specialist

International Civil Aviation Organization; Montreal (administrative region); On-site; CAD 46,000 - 62,000; Full time

Job summary

International Civil Aviation Organization seeks an experienced administrative professional to support the Finance Branch. The role involves preparing working papers, managing correspondence, and assisting with year-end documentation and banking communications.

Essential five years of administrative experience and strong MS Office skills are required, with English fluency. Knowledge of ICAO procedures or UN systems is desirable. This is a locally recruited, fixed-term position in Montreal, Canada.

Qualifications

• Essential: High School Diploma or equivalent.
• Desirable: secretarial/office automation courses.
• Essential: five years of administrative experience.
• Desirable: experience within the UN system or ICAO procedures.

Responsibilities

• Provide office and administrative support to the Finance Branch.
• Assist in preparing working papers and annual reports.
• Prepare and review correspondence and documentation for signature and filing.
• Maintain an up-to-date electronic filing system and manage deadlines.
• Coordinate year-end communications with banks and suppliers.

Skills

Office administration

Attention to detail

Editing

MS Office

Education

High School Diploma

Secretarial courses

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

International Civil Aviation Organization seeks an experienced administrative professional to support the Finance Branch. The role involves preparing working papers, managing correspondence, and assisting with year-end documentation and banking communications.

Essential five years of administrative experience and strong MS Office skills are required, with English fluency. Knowledge of ICAO procedures or UN systems is desirable. This is a locally recruited, fixed-term position in Montreal, Canada.