Finace Clerk

Mchigeeng; Ottawa; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local indigenous government in Ottawa is seeking a Finance Clerk to support the finance team with essential administrative tasks. The ideal candidate will assist with invoicing, maintain accurate financial records, and ensure timely reporting. Strong numerical skills and attention to detail are crucial. Candidates with a high school diploma and experience in finance or administrative roles are encouraged to apply. This position offers a regular full-time opportunity.

Benefits

Competitive salary

Opportunities for professional development

Qualifications

• High school diploma required, associate degree preferred.
• Prior experience in finance or accounting is beneficial.

Responsibilities

• Maintain accurate financial records via data entry.
• Review and process incoming invoices.
• Assist in managing accounts payable and receivable.
• Perform reconciliations of financial accounts.
• Assist in preparing financial reports.

Skills

Basic knowledge of accounting principles

Proficiency in Microsoft Office Suite

Strong attention to detail

Strong written and verbal communication skills

Education

High school diploma or equivalent

Associate degree in finance or accounting

Tools

QuickBooks

Excel

Job description

Position: Finance Clerk

Classification: Clerical and Administrative Support Services

Salary Range: CA-4

Status: Regular Full-Time

Department: Finance

Reporting Relationship
The Finance Clerk will work under the direction of the Finance Manager.

Position Summary
The Finance Clerk will support our finance team with essential administrative tasks. The Finance Cleak will assist with invoicing, processing financial transactions, maintaining accurate records, and ensuring timely reporting. This role requires an individual with strong numerical aptitude, attention to detail, and an understanding of basic accounting principles.

Essential Functions Financial

• Data Entry & Record-Keeping: Maintain accurate financial records by inputting data into accounting software or spreadsheets. This includes posting journal entries, expenses, and invoices.
• Invoice Processing: Review, verify, and process incoming invoices for approval. Ensure proper coding and payment within company policies.
• Accounts Payable & Receivable: Assist in managing accounts payable and receivable processes, ensuring payments are made and received on time.
• Reconciliation: Perform reconciliations of bank statements, credit card statements, and other financial accounts to ensure accuracy.
• Reporting Support: Assist in preparing financial reports, including budget tracking, variance analysis, and other ad-hoc financial statements.
• Filing & Documentation: Maintain a filing system for all financial documents, invoices, receipts, and contracts, ensuring easy access and compliance with legal requirements.
• Customer/Vendor Communication: Communicate with clients, vendors, and internal departments to resolve discrepancies or provide financial information.
• Assist with Audits: Support the finance team during audits by providing requested documentation and assisting with audit preparations.
• General Administrative Support: Perform other clerical duties such as photocopying, scanning, and preparing correspondence as needed.

Qualifications

• Education: High school diploma or equivalent. An associate degree in finance, accounting, or a related field is preferred.
• Experience: Prior experience in an administrative or clerical role, ideally in finance or accounting, is beneficial but not mandatory.

Skills

• Basic knowledge of accounting principles and financial terminology.
• Proficiency in Microsoft Office Suite (especially Excel) and accounting software (e.g., QuickBooks, Xero).
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.

Key Attributes

• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Time management and organizational skills.
• Positive attitude and strong work ethic.

Other

• Extensive knowledge of funding agencies practices and procedures
• Knowledge and familiarity with general accounting systems and MFN’s computer applications
• Ability to work independently and effectively as a team player
• Must be a self-starter with a high level of energy
• Excellent organizational, time management and analytical skills to make sound decision making and problem solving
• Ability to demonstrate diplomacy and discretion and have an appreciation of the need for confidentiality
• Ability to prioritize and handle multiple assignments on a timely basis with a high degree of accuracy

Qualifications/Requirements Preferred

• University Degree in Business/Public Administration disciplines
• Minimum College diploma in Business Administration and/or Financial Management

Other

• Advanced ACCPAC, Excel and PC skills, working knowledge of Microsoft Office Excellent financial acumen and familiar with government funding agreements.
• Strong communication skills for effective interaction with internal and external organizations
• Knowledge and experience in First Nation operational procedures.
• Knowledge of the Ojibwe culture, traditions and fluent in the language are considered assets
• Must be able to work independently and work well under pressure to meet tight deadlines
• Ability to work in a fast-paced changing environment
• Must have valid driver’s license and reliable vehicle
• Must be bondable
• CRC requirement, must be thirty (30) days current original or certified copy
• CRC Rationale
• CRC must be thirty (30) days current original or certified copy. M’Chigeeng First Nation is in a position of trust and is committed and strives to provide and maintain the provisions of a safe and secure working environment for its employees. Therefore, candidate’s CRC record must be clear of any occurrences or convictions relating to fraud, theft, assault and any other related convictions.

If you are interested in this opportunity, applicants must submit cover letter, resume, with three current references with contact information (two work-related and one character reference) and copies of education certifications to:

Apply Here

Fiance Clerk
c/o Human Resources
M’Chigeeng First Nation, P.O. Box 333
M’CHIGEENG, ON P0P 1G0
Fax [phone] or email to:[e-mail]