Filing Clerk, People & Culture

Kinark Child & Family Services; Markham; Vor Ort; CAD 31.000 - 35.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Health and dental benefits

Employer matching pension plan up to 6

Employee Wellness Program

Extensive training opportunities

Supportive work environment

Zusammenfassung

Kinark Child and Family Services in Markham, Ontario is hiring a Filing Clerk to support the People and Culture team. You will create and maintain personnel files (digital and physical) and ensure accurate, secure record keeping.

The role is full-time, temporary (35 hours/week), with an hourly pay range of CAD 22.83–25.22. Strong organizational skills and proficiency with Excel are essential, as is attention to privacy and data protection.

Qualifikationen

• Post-secondary education or administration experience with digital personnel files.
• Strong time management and organizational skills.
• Detail-oriented with high accuracy.
• Proficient in Microsoft Excel; willing to learn more software.
• Excellent oral and written communication; adaptable.

Aufgaben

• Create and maintain personnel files (digital and physical).
• Track and manage incoming copies for filing and distribution.
• Support document and digitization requests for People and Culture.
• Monitor filing progress and report on status.
• Manage file access requests and maintain logs.
• Audit files and reconcile digital vs. paper records.

Kenntnisse

Time management

Organizational skills

Analytical skills

Attention to detail

Oral and written communication

Adapt to evolving priorities

Ausbildung

Post-secondary education

Tools

Excel

Jobbeschreibung

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include individual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit ourwebsite at www.kinark.on.ca .

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks *
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6% *
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)

We currently have an opportunity for:

Position Title

Program Lists

Kinark Child & Family Services -> Head Office

Location

Markham, ON L3R 5X5 CA (Primary)

Reg/Temp

Temporary

Start Date

January 11, 2027

Temporary End Date

July 9, 2027

Full/Part Time

Full-Time

Relief

Other Employee Classification (if applicable)

Total # of hours per week

35

$22.83/hr CAD- $25.22/hr CAD

# of Positions

1

Close Date

November 18, 2026

Job Description

Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.

The hourly pay range for this position is$22.83/hr CAD- $25.22/hr CAD

Filing Clerk duties and responsibilities:

• Create and maintain personnel files for employees with their digital and physical personnel files
• Track and manage all the incoming digital and paper copies for filing and distribution
• Support document and digitization requests from the People and Culture team
• Tracking and reporting on filing progress
• Manage file access requests and keep logs
• Maintain an efficient filing system
• Adhere to policies and procedures for personal data protection
• Monitor and manage inventory of files and supplies; report shortages and replenish as needed
• As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files
• Perform audit of files and reconcile between digital and paper copies of personnel documents

Qualifications:

• Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system
• Strong time management, organizational and analytical skills
• Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy
• Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required
• Excellent oral and written communication skills
• Ability to adapt to evolving priorities

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed individually and considers the relevance of the findings to assess the implications to employment

Candidates must have the skills and knowledge needed to work with an increasingly diverse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and diversity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [e-mail] [phone].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.