Field Office Coordinator - Administrative Assistant

Parsons; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading infrastructure solutions provider in Toronto seeks a Field Office Coordinator-Administrative Assistant to manage daily operations across Southern Ontario. This role involves coordinating office needs, preparing purchase orders, and supporting project documentation, alongside providing general administrative support. Candidates should hold an associate degree in business, possess relevant experience, and adhere to safety certifications. The position offers competitive benefits and emphasizes a commitment to diversity and employee wellbeing.

Benefits

Health insurance

Vision insurance

Dental insurance

Gym membership discounts

Paid time off

Qualifications

• 3+ years of related work experience.
• Valid Drivers License.
• Ability to lift 25kg.

Responsibilities

• Manage day-to-day needs of field offices across Southern Ontario.
• Support monthly invoice reporting and preparation.
• Prepare purchase orders for subconsultants.

Skills

Excellent written and oral communication

Organizational skills

Interpersonal skills

Proficiency in MS Office

Education

Associate degree in Business or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Field Office Coordinator-Administrative Assistant

• Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections.
• Prepare purchase orders for subconsultants.
• Support monthly invoice reporting and preparation.
• Keeping accurate and updated files relating to field staff and field office contact information.
• Business development support, including preparation of proposals and resumes.
• Manage field equipment such as levels and testers, and ensuring calibration records are up to date.
• Sample delivery of asphalt and granular samples to laboratories.
• General administrative support to field staff.
• Performs other responsibilities associated with this position as may be appropriate.

Required Skills

• Associate degree in Business (or equivalent).
• 3+ years of related work experience.
• Valid Drivers License.
• Ability to lift 25kg.

Desired Skills

• Excellent written and oral communication, organizational, and interpersonal skills.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency.

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle!

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.