Field Office Coordinator - Administrative Assistant

Parsons; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading engineering firm is seeking a Field Office Coordinator-Administrative Assistant in Ontario. You will provide crucial administrative support to our field office team across Southern Ontario, managing daily needs and ensuring smooth operations. The ideal candidate will hold an associate degree and have over 3 years of relevant experience. Proficiency in MS Office and the ability to lift 25kg are required. We offer an inclusive work environment with comprehensive benefits and growth opportunities.

Benefits

Health and vision insurance

Employer-paid provincial care premiums

Defined Contribution Pension Plan (DCPP)

Tax-Free Savings Account (TFSA)

Registered Retirement Savings Plan (RRSP)

Paid time off

Gym membership discounts

Qualifications

• 3+ years of related work experience is essential.
• Valid Driver's License required.

Responsibilities

• Manage day-to-day needs of field offices across Southern Ontario.
• Prepare purchase orders for subconsultants.
• Support monthly invoice reporting and preparation.
• Maintain accurate files relating to field staff.
• Assist with business development proposals.
• Manage field equipment ensuring calibration records are up to date.
• Deliver asphalt and granular samples to laboratories.
• Provide general administrative support to field staff.

Skills

Excellent written and oral communication

Organizational skills

Interpersonal skills

Proficiency in MS Office

Ability to lift 25kg

Education

Associate degree in Business (or equivalent)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Job Description

Parsons is looking for a Field Office Coordinator-Administrative Assistant to join our team! In this role you will get to work with our Contract Administration and Field Services Team to provide administrative support related to field offices and field staff. This position is located in on of our offices in London or the Greater Toronto Region, Ontario.

What You'll Be Doing

• Manage day to day needs of field offices across Southern Ontario, including oversight of leases, coordinating monthly charges, ordering office supplies, and conducting safety inspections.
• Prepare purchase orders for subconsultants.
• Support monthly invoice reporting and preparation.
• Keeping accurate and updated files relating to field staff and field office contact information.
• Business development support, including preparation of proposals and resumes.
• Manage field equipment such as levels and testers, and ensuring calibration records are up to date.
• Sample delivery of asphalt and granular samples to laboratories.
• General administrative support to field staff.
• Performs other responsibilities associated with this position as may be appropriate.

Required Skills

• Associate degree in Business (or equivalent).
• 3+ years of related work experience.
• Valid Drivers License.
• Ability to lift 25kg.

Desired Skills

• Excellent written and oral communication, organizational, and interpersonal skills are required.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is required.

This position is part of our Critical Infrastructure team. For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what’s next! We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as health, vision, dental, employer paid provincial care premiums, Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province observed holidays off, and gym membership discounts to fit your busy lifestyle! Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities. We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.