Facility Services Clerk

Sudbury Catholic District School Board; Northeastern Ontario; On-site; CAD 40,000 - 50,000; Full time

Job summary

A local school board is seeking a Facility Services Clerk to provide vital administrative support to the management within the Facilities Services Department. The ideal candidate will exhibit strong customer service skills and be adept at managing communications efficiently. Responsibilities include coordinating emergency calls, assisting with custodial staffing, and managing various clerical tasks. The role is pivotal in ensuring smooth operations and collaboration with external contractors for effective service delivery.

Qualifications

• Experience in administrative support in a school or similar environment.
• Ability to manage communications effectively.
• Strong organizational skills to prepare and manage files.

Responsibilities

• Provide administrative support to management in the Facilities Services Department.
• Coordinate emergency calls and manage custodial replacements.
• Prepare and organize meetings, and manage accounting functions.

Skills

Strong customer service skills

File management

Clerical support

Communication coordination

Job description

The Facility Services Clerk is responsible for providing administrative support to the management and supervisory staff of the Facilities Services Department. The Facility Services Clerk demonstrates strong internal and external customer service skills.

Responsible for processing and effectively managing all incoming and outgoing communications, ensuring smooth and efficient communication.

Efficiently coordinates and responds to emergency calls from principals and custodians, as directed by the Manager of Facility Services. Supports the daily replacement of custodial absences and helps other members of the departmental team when necessary. Liaises with external contractors and service providers to ensure seamless collaboration and service delivery.
Prepares and organizes, schedules, distributes agendas, and takes minutes at meetings. Duties include file management and clerical support for various programs such as Health and Safety, Community Use of Schools, license agreements, security management, CUPE personnel, work order management, and capital construction project management. Prepares and completes accounting functions, including processing purchase orders and invoices, and performing reconciliations.