Facilities Specialist

Levitate; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A dynamic workplace solutions company located in Toronto is seeking a Facilities Specialist to enhance daily operations and ensure a conducive workspace. Responsibilities include managing facility operations, vendor relations, and maintaining employee satisfaction. The ideal candidate will have 2-3 years of relevant experience, strong project coordination skills, and be detail-oriented. This role offers an engaging work environment that emphasizes employee contributions and continuous improvement.

Benefits

Paid time off and provincial holidays

Paid parental leave

Private pension matching and healthcare benefits

Qualifications

• 2–3 years of facilities, office management, or hospitality experience.
• Detail-oriented with strong project coordination skills.
• Strong vendor management and cost-tracking skills.

Responsibilities

• Manage daily facility operations and address space or equipment issues.
• Serve as the primary contact for all facilities vendors.
• Own cost tracking and vendor negotiations for office supplies.

Skills

Detail-oriented

Project coordination

Vendor management

Cost-tracking

Decision-making

Proficiency in Google Workspace

Proficiency in Microsoft Office

Job description

At Levitate, we’re on a mission to make a real impact - for our customers, our team, and the world around us. We believe the best work comes from people who are curious, driven, and excited to grow. Our five core values guide everything we do, and we look for teammates who embody the traits that make those values come to life:

Creating Magic ✨ You have the persistence and grit to turn ambitious ideas into remarkable outcomes.

Showing Customer Empathy ❤️ You bring humble confidence, listening deeply, and putting customers first.

Making Data-Driven Decisions 📊 You pair creativity with insights to make smarter, faster choices.

Focusing on Solutions, Not Problems 🔍 You approach challenges with positivity and critical thinking, always looking for the way forward.

Making Small Improvements Every Day 🌱 You embrace coachability and lean into discomfort to grow, improve, and drive lasting change.

Here, you won’t just do a job, you’ll help create meaningful experiences, solve real problems, and shape the future of our company.

The Facilities Specialist supports and enhances the day-to-day operations of Levitate’s office environment. This role takes ownership of our physical workplace experience—from vendor management and space optimization to employee satisfaction and cost control. With expanded responsibilities and autonomy, the Facilities Specialist ensures Levitate’s workspace is safe, efficient, and aligned with our cultural values. You’ll work cross-functionally with teams across the company, manage relationships with external partners, and bring a proactive mindset to everything you do.

Responsibilities

• Manage daily facility operations and take the lead in addressing space or equipment issues.
• Serve as the primary point of contact for all facilities vendors, including maintenance, HVAC, pest control, and cleaning services.
• Own cost tracking and vendor negotiations for office snacks, beverages, and catered meals.
• Maintain and manage office inventory, including supplies, kitchen stock, and event materials.
• Support space planning initiatives, including desk moves, layout adjustments, and seating strategy.
• Ensure compliance with health and safety regulations and manage internal communication related to those standards.
• Maintain physical building security and coordinate with vendors or building management on access control and incident response.
• Proactively identify and implement facilities improvements that enhance the employee experience.
• Partner with People, Operations, and IT to execute logistics for recruiting events, team meetings, and company-wide gatherings.
• Provide on-site support for IT operations, including troubleshooting basic technical issues and maintaining on-site networking and AV requirements.

Qualifications

• 2–3 years of facilities, office management, or hospitality experience.
• Detail-oriented with strong project coordination skills.
• Strong vendor management and cost-tracking skills.
• Comfortable making independent decisions on workplace issues with sound judgment.
• Proficient in Google Workspace/ Microsoft Office and basic facilities management tools.
• Experience managing budgets or procurement processes is a plus.
• Able to work on-site in the office daily and lift at least 40 lbs.

Our commitment to our staff

Our commitment to our staff is showcased not only through our strong company culture, but also through our employee-centric benefits and programs including:

• Paid time off and paid provincial holidays to facilitate strong work-life balance
• Paid parental leave that provides employees with support and flexibility as they grow their families
• Extensive benefit options including private pension matching, healthcare benefits, etc. Culture Crew and Emerging Leader programs to foster employee leadership development, inclusivity, and connection through year-round trainings and events