Facilities Project Manager

Altis Recruitment; Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A healthcare recruitment agency is looking for a Facilities Project Manager in Ottawa, Canada, to coordinate restoration efforts and lead long-term facilities planning. This role requires 5–8 years of experience in facilities management or project management. You will manage communications and logistics for workspace arrangements and develop a Facilities Master Plan aligned with future needs. The position offers both full-time and part-time options until March 2026.

Qualifications

• 5–8 years' experience in facilities management, operations, or project management.
• Proven ability to manage construction, restoration, or relocation projects.
• Experience preparing materials for executive or board-level presentations.

Responsibilities

• Coordinate ongoing restoration and repair efforts with contractors.
• Develop a Facilities Master Plan aligned with the organization’s 2027 lease expiry.
• Support budgeting, forecasting, and vendor management for facilities projects.

Skills

Vendor coordination

Budgeting

Communication skills

Project management

Job description

Our client working within Mental Health is hiring for a Facilities Project Manager to join them on a full time or part time basis until March 2026.

The organization is seeking a proactive Facilities Project Manager to coordinate ongoing restoration efforts and lead longer-term planning for the organization’s future workspace strategy. This role combines hands-on project coordination with strategic facilities planning and will play a key role in shaping post-flood recovery and the organization’s approach to office space beyond 2027.

Key Responsibilities

Immediate Priorities

• Coordinate ongoing restoration and repair efforts with contractors, adjusters, and vendors.
• Track insurance claims, invoices, timelines, and project documentation.
• Manage communication and logistics for temporary workspace arrangements.
• Ensure on-site health, safety, and accessibility compliance.
• Provide administrative and project support to the Facilities / IT Director and VP team.

Longer-Term Facilities Planning

• Develop a Facilities Master Plan aligned with the organization’s 2027 lease expiry.
• Research and evaluate future workspace options (renewal, relocation, hybrid, or downsizing).
• Prepare business cases, cost analyses, and presentation materials for leadership, the Audit & Finance Committee, and the Board.
• Collaborate with the real estate broker on market assessments and space options.
• Partner with HR leadership on future-of-work planning and space optimization.
• Support budgeting, forecasting, and vendor management for facilities projects.
• Recommend process improvements and risk mitigation strategies for facilities management.

Qualifications

• 5–8 years’ experience in facilities management, operations, or project management.
• Proven ability to manage construction, restoration, or relocation projects.
• Strong vendor coordination, budgeting, and communication skills.
• Experience preparing materials for executive or board-level presentations.
• Knowledge of insurance claims processes and real estate planning an asset.
• Highly organized, adaptable, and able to balance immediate operational needs with strategic planning.