Facilities & Operations Assistant

Entreinstitute; St. Jacobs; On-site; CAD 41,000 - 50,000; Full time

Job summary

A community health organization in St. Jacobs is seeking a Facilities and Operations Assistant to maintain health centre buildings, ensuring safety and cleanliness. Responsibilities include small repairs, safety checks, and vendor coordination. Ideal candidates will have 2–4 years of experience in facility work and strong organizational skills. This full-time position offers a salary of $41,378 - $50,000 per year with benefits.

Benefits

Benefits package

Pension plan

Qualifications

• 2–4 years of experience in maintenance or facility work.
• Basic knowledge of electrical, plumbing, HVAC, and building safety.
• Valid Ontario driver’s license and reliable vehicle.

Responsibilities

• Perform small repairs and maintenance tasks.
• Ensure facility supplies are stocked and organized.
• Assist with compliance to health and safety regulations.

Skills

Organization skills

Basic computer skills

Communication skills

Education

High school diploma

Job description

Facilities and Operations Assistant

Position Summary

The Facilities and Operations Assistant helps keep our health centre buildings safe, clean, and working well. This job makes sure staff, clients, and visitors have a safe and welcoming place. The work includes simple repairs, checking for problems, helping with safety, and keeping supplies and equipment organized.

Key Responsibilities

1. Facility Maintenance and Operations

• Do small repairs like painting, putting furniture together, and replacing simple parts.
• Walk through each site to look for safety or maintenance problems.
• Work with outside companies when special repairs are needed.
• Keep records of repairs and tasks.
• Help with seasonal jobs like arranging leaf/snow removal and spreading salt.
• Make sure facility and cleaning supplies are stocked.

2. Health, Safety, and Security

• Help follow Ontario health and safety rules and WCHC policies.
• Check safety items each month, like fire extinguishers, first aid kits, and eyewash stations.
• Help with fire drills and emergency plans.
• Help look after building security systems like door fobs and keys.

3. Inventory and Equipment Support

• Keep an updated list of tools, equipment, and supplies.
• Make sure supplies are organized and available.
• Help set up rooms for meetings, programs, or events.
• Help move equipment or furniture between sites.

4. Vendor and Contractor Coordination

• Be the on-site contact when contractors come to do work.
• Schedule regular services like HVAC checks and snow removal.
• Make sure contractor work is finished and done properly.
• Keep copies of invoices and work orders.

5. Administrative and Operational Support

• Keep digital and paper records of maintenance and inspections.
• Write simple reports on safety checks and maintenance tasks.
• Help with small renovation or improvement projects.
• Help staff with office moves or workspace setups.

Qualifications

• High school diploma required.
• 2–4 years of experience in maintenance or facility work.
• Basic knowledge of electrical, plumbing, HVAC, and building safety.
• Able to do hands‑on repairs safely.
• Good organization and communication skills.
• Able to use basic computer programs.
• Must have a valid Ontario driver’s license and a reliable vehicle.

Additional Assets

• WHMIS or Health & Safety training.
• Experience working in health care or community spaces.
• Basic skills in trades like carpentry, plumbing, or painting.

Working Conditions and Physical Requirements

• Work mainly in St. Jacobs, but travel to Wellesley and Linwood is needed.
• Work happens indoors and outdoors and may involve dust, noise, or cleaning products.
• Must be able to stand, walk, bend, climb ladders, and lift up to 50 lbs.
• Sometimes work after hours for emergencies or winter needs.
• Must follow all health, safety, and infection control rules.

Reports To: Director of Finance & Operations

Location: Woolwich Community Health Centre – St. Jacobs, Wellesley, and Linwood

Employment Type: Full-Time, Permanent

Salary: $41,378 - $50,000 per year, plus benefits and pension