Facilities Manager, Building Services

ubc; Vancouver; On-site; CAD 86,000 - 124,000; Full time

Job summary

UBC is seeking a Facilities Manager, Building Services within Student Housing and Community Services. You will lead workflows, administrative processes, supply distribution and renovations across SHCS facilities, with direct staff management and project oversight for maintenance and related initiatives.

You will develop plans, manage service contracts, recruit and onboard staff, coordinate with HR, and contribute to annual budgeting and strategic departmental goals to ensure operational

Qualifications

• Experience managing facilities and building services operations.
• Experience leading recruitment and onboarding activities.
• Ability to develop budgets, cost controls, and vendor management.

Responsibilities

• Manages facilities, building services, and operations for SHCS facilities.
• Develops custodial work plans and preventative maintenance programs.
• Oversees service contracts and vendor performance for multiple facilities.
• Leads recruitment, onboarding, and training programs for staff.
• Collaborates with HR on staff onboarding and standards compliance.
• Participates in annual budget development and cost controls.

Skills

Leadership

Staff management

Recruitment

Budgeting

Contract management

Training

Stakeholder management

Job description

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Facilities Management, Level C

Job Title

Facilities Manager, Building Services

Department

Building Services Managers | Housing | Student Housing and Community Services

Compensation Range

$7,727.33 - $11,112.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 21, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

JOB SUMMARY

The Facilities Manager provides leadership for work flows, administrative processes, supply distribution and renovation projects within Student Housing and Community Services (SHCS) facilities and building services. They have direct management responsibility for staff , and project management responsibility for maintenance, and related process projects. The position supports departmental initiatives and operational continuity by participating in various committees, and working with colleagues within SHCS and the broader university.

ORGANIZATIONAL STATUS

Reports to the Associate Director, Building Services. Maintains positive, close working relationships with all departmental managers.

WORK PERFORMED

• Manages facilities, building services, and operations for a large number of multi-purpose facilities.
• Develops custodial work plans for implementation in multiple SHCS facilities which includes but not limited to preventative maintenance programs, annual plans, changeover preparation and suite turnovers.
• Managesand overseesservice contracts on behalf of the department for service arrangements across multiple facilities, including monitoring the performance of the contracts and managing the vendor.
• Leads employee recruitment, selection and on-boarding activities for Building Services
• Manages execution of on-going Building Services training programs including planning of activities
• Leads annual review of staff on-boarding program in consultation with HR.
• Develops, implements, and assesses training programs for all staff. Facilitates programs for residents, guests and staff as required. Ensures compliance with UBC and UBC Student Housing and Community Services HR standards and procedures.
• Assists in the development of facilities and building services, operations, maintenance, and annual project plans including scope, design, budget, schedule and project team responsibilities, in order to accomplish key objectives.
• Leads on these projects, which include but are not limited processes, and strategic initiatives (including sustainability, safety, and so on), by liaising with contractors, vendors, and internal or external stakeholders.
• Participates in the development of an annual budget, including its cost controls, and supports the management of assets with relevant colleagues and stakeholders.
• Establishes short term and long term operational goals for facilities and building services, maintenance, and operations. Supports relevant SHCS stakeholders in the identification of physical needs for short and long term strategic departmental plans.
• Leads cost control on labour, supplies and vendor supplied services to maintain established budget
• Establishes standards and best practices to ensure SHCS Facilities and Building Services data management and processes are developed in a systematic manner and used in an efficient way with SHCS and campus objectives in mind.
• Conducts service and procedure modeling to determine current and future needs; develops, recommends and implements best practices for Facilities and building services, Maintenance, and Operations.
• Leads in the development and maintenance of operationally relevant data enterprises and procedure management programs; Including the request for maintenance, payroll, and inventory systems.
• Ensures that internal and external requests are appropriately resourced with relevant parties and directed by established processes.
• Assigns work and provides instructions, advice and technical leadership and guidance to staff; reviews work in progress and assesses completed work for accuracy, required results, and q