Facilities Manager (6-month contract)

GEOTAB; Oakville; On-site; CAD 104,000 - 135,000; Full time

Benefits offered by this job

Flexible hybrid work

Home office reimbursement

Baby bonus & parental leave top up

Online learning and networking

EV purchase incentive

Medical and dental benefits

Retirement savings program

Job summary

Geotab in Oakville seeks a Facilities Manager to lead the Office Experience, oversee the facilities, vendors, and building operations that keep the headquarters safe, efficient, and productive.

You will manage budgets, coordinate HVAC and building systems, and drive improvements across space planning and renovations, collaborating with Procurement, IT, HR, Finance and contractors to deliver projects on time.

Qualifications

• Diploma or technical training in building operations, facilities management, or a related field.
• At least five years of experience in facilities management or a similar role.
• Five to eight years of progressive leadership experience in corporate management or related strategic roles.
• Experience managing facilities of 75,000+ square feet.
• Knowledge of Ontario building code, fire code compliance, AODA, environmental and energy regulations, and workplace safety practices.
• Experience with workplace management systems, building automation technologies, vendor management, contract negotiation, project management, and budget oversight.
• Relevant certifications such as CFM, FMP, or RPA, plus health and safety certifications such as WHMIS, Joint Health and Safety, and First Aid.

Responsibilities

• Lead day-to-day operation and continuous improvement of Geotab's Oakville headquarters.
• Manage the Office Experience team including food and beverage, reception, maintenance, and administrative staff.
• Oversee vendor relationships and service delivery; manage building systems and scheduled maintenance.
• Coordinate construction, renovation, workplace design, and space-planning projects.
• Manage operational budgets, service levels, safety and security protocols, emergency preparedness, and business continuity.
• Collaborate with Procurement, IT, Security, HR, Finance, contractors, and internal stakeholders to keep projects on track.
• Balance strategic planning with hands-on operational judgment; lead with communication, mentoring, collaboration and decision-making.

Skills

Leadership

Strategic planning

Communication

Budget oversight

Team mentoring

Problem solving

Education

Diploma or technical training in building operations or facilities management

Tools

Building automation technologies

Vendor management software

Budgeting tools

Job description

Who we are

Geotab ® is a global leader in IoT and connected transportation and certified “Great Place to Work™.” We are a company of diverse and talented individuals who work together to help businesses grow and succeed, and increase the safety and sustainability of our communities. Geotab is advancing security, connecting commercial vehicles to the internet and providing web-based analytics to help customers better manage their fleets. Geotab’s open platform and Geotab Marketplace ®, offering hundreds of third‑party solution options, allows both small and large businesses to automate operations by integrating vehicle data with their other data assets. Processing billions of data points a day, Geotab leverages data analytics and machine learning to improve productivity, optimize fleets through the reduction of fuel consumption, enhance driver safety and achieve strong compliance to regulatory changes. Our team is growing and we’re looking for people who follow their passion, think differently and want to make an impact. Ours is a fast paced, ever changing environment. Geotabbers accept that challenge and are willing to take on new tasks and activities - ones that may not always be described in the initial job description. Join us for a fulfilling career with opportunities to innovate, great benefits, and our fun and inclusive work culture. Reach your full potential with Geotab. To see what it’s like to be a Geotabber, check out our blog and follow us @InsideGeotab on Instagram.

Who you are

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Facilities Manager who will lead the Oakville Office Experience team and oversee the facilities, vendors, projects, and building operations that create a safe, efficient, and productive workplace. This role offers the opportunity to bring practical leadership and operational excellence to a high‑impact headquarters environment while supporting a busy portfolio of projects. The initial six‑month contract may be extended with the possibility of becoming permanent. If you love building strong teams, improving workplace operations, and are keen to join an industry leader — we would love to hear from you!

What you’ll do

As a Facilities Manager your key area of responsibility will be leading the day‑to‑day operation and continuous improvement of Geotab's Oakville headquarters. You will lead the Office Experience team, including food and beverage, reception, maintenance, and administrative staff; manage vendor relationships and service delivery; oversee building systems and scheduled maintenance; and coordinate construction, renovation, workplace design, and space‑planning projects. You will manage operational budgets, service levels, safety and security protocols, emergency preparedness, business continuity, and communications about facility status and initiatives. You will work closely with Procurement, IT, Security, HR, Finance, contractors, and internal stakeholders to keep projects on track and ensure the workplace operates at a high standard. To be successful in this role you will be a practical, accountable, and people‑focused leader who can balance strategic planning with hands‑on operational judgment. You will bring strong communication, mentoring, collaboration, and decision‑making skills, along with the ability to manage competing priorities, budgets, vendors, incidents, and project milestones. This is an in‑office role based at Oakville headquarters, with daily attendance expected and occasional after‑hours work.

How you’ll make an impact

• Oversee daily operations of the large office facility, ensuring operational excellence standards including safety, security, and business continuity protocols.
• Schedule and oversee routine checks on HVAC, plumbing, electrical systems, food service equipment, EV chargers, and elevators.
• Negotiate contracts with service providers and ensure they meet Service Level Agreements.
• Oversee construction and renovation projects using landlord‑preferred vendors.
• Ensure the facility meets local building codes, fire safety regulations, and OSHA or equivalent standards.
• Manage the operational budget for repairs, maintenance, supplies, capital projects, and utilities.
• Partner with cross‑functional teams and prepare monthly reports regarding building energy consumption, maintenance costs, and project timelines.

What you’ll bring to this role

• Diploma or technical training in building operations, facilities management, or a related field.
• At least five years of experience in facilities management or a similar role.
• Five to eight years of progressive leadership experience in corporate management or related strategic roles.
• Experience managing facilities of 75,000 or more square feet.
• Knowledge of Ontario building code, fire code compliance, AODA, environmental and energy regulations, and workplace safety practices.
• Experience with workplace management systems, building automation technologies, vendor management, contract negotiation, project management, and budget oversight.
• Relevant certifications such as CFM, FMP, or RPA, plus health and safety certifications such as WHMIS, Joint Health and Safety, and First Aid.

Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees. This posting is for an existing vacancy.

Why job seekers choose Geotab

• Flex working arrangements
• Home office reimbursement program
• Baby bonus & parental leave top up program
• Online learning and networking opportunities
• Electric vehicle purchase incentive program
• Competitive medical and dental benefits
• Retirement savings program
• *The above are offered to full‑time permanent employees only

How we work

At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in‑person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud‑based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work‑life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!

We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish – in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [e-mail].

By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice. The annual base salary for this position is the expected annual salary for this role, and may be subject to change. Geotab offers various perks and benefits and other compensation components that an individual may be eligible for. The actual base salary for this position depends on a variety of factors such as but not limited to skills, qualifications, education and overall experience, including the location the applicant lives while performing the job. This also includes equity with other team members and alignment with local market data. All offers of employment are contingent upon proof of eligibility to work and the individual's ability to pass a background check. Hiring Range $104,400 — $135,000 CAD