Facilities Coordinator

Randstad Canada; Oakville; Hybrid; CAD 52,000 - 57,000; Full time

Job summary

A national facilities management firm in Oakville seeks a detail-oriented Facilities Coordinator. The role involves managing facility operations, vendor oversight, financial coordination, and logistics. Ideal candidates should have a minimum of 3 years in property management and a post-secondary education. This permanent position offers competitive compensation, benefits, and a dynamic work environment that encourages professional growth.

Benefits

Competitive salary

Career growth

Comprehensive benefits

Paid time off

Paid volunteer opportunities

Employee recognition programs

Stock purchase plan

Qualifications

• Minimum 3 years of property management experience, including vendor oversight and financial responsibilities.
• Post-secondary education required, preferably with property/facility management designation.
• Proficiency in MS Office (Excel/Outlook) and familiarity with CMMS platforms.
• Ability to adapt and reprioritize tasks to meet immediate facility needs.

Responsibilities

• Manage facility operations and ensure safety compliance.
• Oversight of contracted vendors for services.
• Process invoices and maintain financial documentation.
• Coordinate office logistics for moves and events.
• Act as a point of contact for internal staff and vendors.

Skills

Property management

Vendor oversight

Financial coordination

MS Office proficiency

Adaptability

Education

Post-secondary education

Property/facility management designation (e.g., FMA)

Tools

MS Office

CMMS platforms

Job description

Are you a professional with a background in property management or facilities coordination? We are seeking a detail-oriented Facilities Coordinator to join our award-winning team in Oakville.

Recognized as a Great Place to Work® and ranked among Canada’s Best Workplaces, our organization values collaboration, excellence, and professional development.

Position Details

• Role: Facilities Coordinator
• Type: Permanent Role
• Location: Oakville, ON (5 days in office)
• Schedule: Monday – Friday, 9:30 AM – 5:30 PM or 10:00 AM – 6:00 PM
• Salary: $52,000 – $57,000 Annual + 5% AIP

Advantages

• Competitive Compensation: Starting salary up to $57,000 based on experience plus a 5% performance bonus.
• Career Growth: Work within a division that encourages autonomy once trained.
• Dynamic Work Environment: A role that balances administrative financial tasks with hands‑on physical facility coordination.
• Stability: A permanent position with a leading national firm.
• Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.
• Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials.
• Group retirement savings plan with company match.
• Paid holidays and generous paid time off.
• Hybrid work arrangements.
• Paid volunteer opportunities and charitable donation matching.
• Employee recognition programs that include referral incentives.
• The opportunity to participate in our stock purchase plan.

Responsibilities

How You’ll Contribute

• Spend approximately 35% of your time on computer‑based tasks (financials/tracking) and the remainder managing the physical needs of our office spaces.
• Facility Operations: Ensure effective operation and safety compliance of home office and regional facilities.
• Vendor Management: Guide and oversee contracted vendors for security, groundskeeping, and janitorial services.
• Financial Coordination: Process invoices, maintain financial documentation, issue purchase orders, and coordinate vendor quotes.
• Office Logistics: Coordinate office moves and event setups, including physical movement of furniture and equipment.
• Relationship Building: Act as a key point of contact for internal staff, visitors, and external service providers.

Qualifications

• Experience: Minimum 3 years of property management experience, including vendor oversight and financial responsibilities.
• Education: Post‑secondary education required. A property/facility management designation (e.g., FMA) is preferred.
• Technical Skills: Proficiency in MS Office (Excel/Outlook) and familiarity with CMMS platforms.
• Adaptability: The ability to “switch in a second” and reprioritize tasks to meet immediate facility or customer needs.

Apply

To apply, please send your updated resume to [e-mail] with the subject line "Facilities Coordinator / Oakville".

Equal Opportunity Statement

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are committed to developing strategies to increase equity, diversity and inclusion within the workplace by reviewing our internal policies, practices and systems throughout the entire lifecycle of our workforce, including recruitment, retention and advancement. We also support accessibility and accommodation needs throughout the employment lifecycle. This posting is for existing and upcoming vacancies.