Facilities Coordinator

Akelius Residential Property AB; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

RRSP match

Fitness benefit

Training & development

Social events

Job summary

Akelius Residential Property AB in Toronto is seeking a facilities coordinator to manage reactive and planned maintenance across residential buildings. The role serves as the primary contact for residents, coordinating scheduling with technicians and ensuring timely, cost-effective service.

The successful candidate will log work orders, monitor progress, and maintain clear communication between tenants and the maintenance team, upholding safety and quality standards.

Qualifications

• 1-3 years of relevant experience in Facility Management.
• Strong teamwork and organizational skills.
• Technical writing and clear communication abilities.
• Analytical and problem-solving capabilities.
• Knowledge of Ontario building and regulatory compliance.

Responsibilities

• Coordinate reactive and planned maintenance across residential buildings.
• Serve as first contact for residents reporting issues.
• Schedule, log costs, and track work orders to completion.
• Update systems with job details, timelines, and photos.
• Coordinate technicians, vendors, and inspections per KPI.
• Escalate complex issues to Property Manager as needed.
• Maintain inventory and monitor costs and time.
• Gather resident feedback and ensure service quality.

Skills

Teamwork

Organizational skills

Technical writing

Communication skills

Analytical skills

Problem-solving

Regulatory knowledge

Tools

Yardi

MS Office

Job description

Are you looking for career opportunities within a global, growing real estate company?

Then you might be our next facilities coordinator.

Join us and be a part of our journey.

The Facility Coordinator is a new position and is responsible for coordinating reactive and planned maintenance work across residential buildings.

The Facility Coordinator is the first point of contact for residents to report maintenance issues.

The Facility Coordinator manages tenant interactions, scheduling maintenance services, quality control, and ensuring smooth communication between tenants and the maintenance team.

The successful candidate ensures good service from start to finish; from when the service request comes in, diagnose the issue, schedule the service, log in the costs, and ensure work completion.

• open, track, update, and close maintenance jobs in line with company procedures
• update internal systems with accurate job description, timeline of communication, pictures and videos and monitor costs and clocked working time
• schedule and instruct technicians and contractors for repair works
• identify, schedule, and monitor emergency and priority work first thing in the morning and throughout the day in accordance with company KPI requirements; follow up to ensure swift resolution
• rearrange technician schedule and coordinate with affected residents in case of emergencies
• review and log material costs needed for each job and manage inventory as needed
• liaise with residents via phone and email to diagnose, schedule appointment, obtain permission to enter, and follow up during repairs and upon completion
• ask the right questions and include clear details in the job description so the issue is understood by the technician and resolved during the first visit
• monitor and close work orders in accordance with company’s guidelines, ensuring completed work meets timeline, budget, quality standards, and customer satisfaction
• work closely with technicians to improve diagnosis, time management, efficiency, performance and quality and provide technicians with administrative support as needed
• monitor open work orders and checks status with the appropriate technicians
• follow up on overdue or incomplete work orders and help resolve the issue
• balance technician workload and assign planned maintenance when possible
• escalate complex issues to senior management where required
• escalate recurring maintenance issues, significant repairs, unusual situations, and need for external vendors to the Property Manager in a timely manner
• act as main point of contact and primary escalation point between the tenant, technicians, and property management
• collect positive Google reviews following satisfactory completion of work address any complaints or feedback in a timely manner
• other duties as required

who you are

• 1-3 years of relevant experience in Facility Management
• teamwork, organizational and management skills
• technical writing skills
• good writing and verbal communication skills
• strong analytical and problem-solving skills
• ability to understand, analyze and develop complex processes
• sound judgment skills based on observation of objective evidence
• ability to perform duties with minimum direct supervision
• understanding of landlord and tenant board regulatory requirement for both landlords and tenants and relevant building regulatory compliance laws such as Ontario building code, fire code, RentSafe, etc.
• maintain a practical working knowledge of residential maintenance systems such as plumbing, electrical, appliances, drywall and painting, carpentry, regulatory or hazardous issues, etc.
• ability to prioritize multiple tasks in a fast-paced environment
• proficiency in Yardi and MS office

Akelius offers

• annual salary range: $60,000 to $70,000
• 4% RRSP match
• annual fitness benefit
• internal industry specific education and training
• social events throughout the year
• company summit every second year

about Akelius

Akelius acquires, upgrades, and manages residential properties.

Akelius owns rental apartments in the metropolitan cities New York, Boston, Washington D.C., Montreal, Quebec City, Ottawa, Toronto, London, and Paris.

Read more at www.akelius.com

Akelius Canada is committed to providing accommodations for employees with disabilities. If you are contacted for this position and require a specific accommodation because of a disability or a medical need, please let the HR team know.

We do not use artificial intelligence (AI) or automated decision-making tools to screen, assess, or select candidates for this role. All applications are reviewed by our team.