Facilities Coordinator

Compass Group Canada; Southwestern Ontario; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading facilities management company in Southwestern Ontario is seeking a Facilities Coordinator. In this role, you will manage internal office moves, provide administrative support, and ensure smooth operations at the job site. The ideal candidate has 3-5 years of experience in Facilities/Office Services, superior communication skills, and a strong work ethic. Join us in fostering a diverse workforce and delivering exceptional service to our valued clients.

Qualifications

• 3-5 years of work experience in Facilities/Office Services preferred.
• Self-motivated with a strong work ethic.
• Able to handle fast-paced environments and tight deadlines.

Responsibilities

• Organize all aspects of internal office moves.
• Provide administrative support and manage emails.
• Perform pre- and post-move inventory and supervise movers.

Skills

Microsoft Office skills

Verbal communication

Written communication

Problem-solving

Customer service

Education

Degree/Certification in Facilities/Office Services

Job description

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group Canada operating in the business & industry sector. Along with providing IFM services to the Canadian Headquarters of several multi-national businesses, ESFM’s list of clients include household names in the Telecommunications, Entertainment, Pharmaceutical, Gas & Oil, Food Processing and Automotive markets.

ESFM self-performs 80% of all IFM solutions provided to clients. This model creates a consistent hospitality experience for our clients, resulting in higher engagement and productivity from their employees.

Job Summary

Accountable for the efficient, smooth operation of a job site.

Essential Duties and Responsibilities

• Organize and manage all aspects of internal office moves, receive and process client move requests, coordinate with and scheduled vendors, and create and distribute move communications and labels to clients, ensuring the move processes are in accordance with client’s policies and procedures.
• Provide administrative support such as answering incoming calls, participate in Workplace Services meetings as well as respond and manage Workplace Services (WPS) emails in a timely manner.
• Create all vinyl names for office and meeting room doors when needed.
• Follow up and complete all Facility Service requests.
• Update FM System as new Associates are on board and floor plans when needed as reconfigurations take place.
• Perform pre- and post-move inventory, furniture inventory, hang move signage, and supervise movers, furniture reconfiguration and space enhancements.

Qualifications

Think you have what it takes to be one of our Facilities Coordinators? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role:

• Degree/Certification and minimum 3-5 years’ work experience in Facilities/Office Services is preferred.
• Strong computer & Microsoft Office skills.
• Excellent verbal and written communication skills.
• Excellent problem solving skills.
• Self-motivated, strong work ethic and initiative for quality and superior customer service.
• Able to work successfully in a fast paced environment under tight deadlines.
• Readily adaptable to changing work priorities.

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.