Facilities Booking Coordinator & Administrative Assistant

Victoria Conservatory of Music; Victoria; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local music education institution in Victoria is seeking a Facilities Booking Coordinator & Administrative Assistant. This role involves managing booking requests, optimizing space usage, and administrative support for the Chief Facilities Officer. Ideal candidates will have strong computer and communication skills, with a background in relevant areas preferred. This is a part-time position until June 2025 with competitive benefits.

Benefits

Competitive benefit package

Bonus paid vacation week at Winter Break

Extended Health

Dental Health Spending Account

Personal Wellness Days

Qualifications

• Strong computer skills necessary for managing bookings and scheduling.
• Excellent communication skills for interactions with staff and students.
• Experience in relevant administrative roles is an asset.

Responsibilities

• Manage all booking requests and processing for Rooms & Resources.
• Optimize and schedule internal use of space.
• Assist Chief Facilities Officer with administrative tasks.
• Coordinate volunteers for event activities.

Skills

Strong computer skills

Clear communication skills

Friendly and helpful personality

Education

Background in Facilities Bookings or Office Management

Job description

JOB POSTING

50 / 50 Job Share position, limited term

Facilities Booking Coordinator & Administrative Assistant

The Victoria Conservatory of Music (VCM) is seeking to hire a new Facilities staff member as a key part of the team that helps deliver a vibrant space for the community to gather, study, enrich, and enjoy.

The Victoria Conservatory of Music – A great place to work

The VCM is so much more than just a music school; it is also a creative hub where music, technology, and vision converge, fostering an environment where students can stretch their musical imaginations. In addition, the VCM’s beautiful heritage Alix Goolden Performance Hall is a premier concert space for the Greater Victoria region.The VCM is also a place where people come for the health and wellness benefits that music brings through our renowned Music Therapy program. We are a community that inspires, nurtures, and enriches through excellence in music education, performance, and wellness.

Key Responsibilities

• The Booking Coordinator / Admin Assistant is responsible for all booking requests (Rooms & Resources) and processing requests from VCM Staff, Faculty, and Students. Working with our Facility Management Software, the Booking Coordinator ensures that all required booking information is gathered and communicated with VCM’s Facilities Coordinator, Faculty and Staff
• Scheduling, optimizing, & booking internal usage of space Working with Faculty and Staff to facilitate their space needs
• The Booking Coordinator also plays a vital role as the Facilities Division Administrative Assistant to the Chief Facilities Officer, helping manage Room Access, Student Lockers, Lost & Found, Student Practice Rooms and general office management.
• The Booking Coordinator / Administrative Assistant is also the VCM’s Volunteer Coordinator, who recruits, assists with training and schedules all volunteer shifts supporting VCM event activities.

Qualifications and Requirements

• Strong computer skills
• Clear communication skills
• A background in Facilities Bookings, School Administration, Music Schools, or Office Management considered an asset
• A friendly and helpful personality who will interact professionally with students, faculty, & staff.

Hours : Full-time position, generally 20 hours / week.

Term : Job share until at least August 31, 2024, and at latest June 30, 2025. This position will work 50% of the week, sharing the job with the current employee who has held the job for 5 years.

Compensation : $ plus a competitive benefit package, including a bonus paid vacation week at Winter Break, Extended Health, Dental Health Spending Account, and Personal Wellness Days.

Start Date : As soon as possible.

A Criminal Record Review is required for all positions at the VCM.

Please submit a resume by email to Martin, Chief Facilities Officer at :

We would like to thank all applicants in advance for submitting their applications. Please note, only those candidates chosen to continue through the selection process will be contacted.