Facilities Assistant / Stores Manager

OCS; Windsor; Sur place; CAD 57 000 - 75 000; Plein temps

Avantages offerts par ce poste

Award-Winning Employer

Digital Learning

Retail Discounts via Wagestream

Professional Growth

Flexible Pay

Résumé du poste

OCS UK & Ireland is seeking a proactive Facilities Assistant / Stores Manager to support the Facilities Management team at Windsor. You will manage engineering stores, control stock, process CAFM transactions, and recharge materials to clients.

This office-based role requires strong organisation, attention to detail, and collaboration with engineers, contractors, and admin staff. You will assist with health and safety tasks, scheduling, and documentation to keep operations compliant.

Qualifications

• Proficient in MS Office (Excel, Word, Outlook).
• Experience using CAFM or similar asset/work management software.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities.

Responsabilités

• Store and inventory management to support operations and engineering needs.
• Process stores transactions, purchase orders, and material allocations in CAFM.
• Ensure chargeable works and materials are recorded and recharged to clients.
• Support administration of planned maintenance and reactive work orders.
• Assist with scheduling meetings, contractor visits, and documentation management.
• Promote health and safety practices within the stores and facilities teams.

Connaissances

MS Office

CAFM systems

Organisational skills

Attention to detail

Communication

Multitasking

Health & safety basics

Outils

CAFM system

Description du poste

About The Role

Shift Pattern: 5 in 7

The Facilities Assistant / Stores Manager plays a key role in supporting the Facilities Management team at LEGOLAND Windsor Resort. The position is responsible for the effective management of engineering stores and inventory, ensuring all materials and consumables are accurately controlled, issued, and recharged to the client through the CAFM system.

The role also provides administrative and operational support to the Facilities Management team, including holiday cover for administrative staff, contractor escorting, health and safety support, and assisting Facilities Managers with day-to-day business operations. This is a predominantly office-based role with regular interaction across the resort and engineering teams.

Key Responsibilities

Stores and Inventory Management

• Manage the Facilities stores, ensuring stock levels are maintained to support operational requirements.
• Receive, check, record, and store deliveries in accordance with company procedures.
• Monitor stock usage and identify opportunities to reduce waste and improve inventory control.
• Conduct regular stock counts and audits, maintaining accurate inventory records.
• Raise purchase requests and liaise with suppliers where required.
• Ensure all issued materials, consumables, and parts are correctly allocated and recharged to the client through the CAFM system.
• Produce periodic reports on stock usage, costs, and inventory performance.
• Maintain a clean, organised, and compliant stores environment.

CAFM Administration

• Maintain accurate records within the CAFM system.
• Process stores transactions, purchase orders, and material allocations.
• Ensure all chargeable works, materials, and services are correctly recorded and recharged.
• Support the administration of planned preventative maintenance (PPM) and reactive work orders.
• Assist with producing reports and performance data as required.

Facilities Administration Support

• Provide holiday and absence cover for Facilities Administration staff.
• Support Facilities Managers with administrative tasks, reports, correspondence, and document management.
• Maintain filing systems and ensure documentation is current and accurately stored.
• Assist with scheduling meetings, contractor visits, and maintenance activities.
• Support compliance administration for statutory inspections and maintenance records.

Contractor Management

• Escort contractors across the resort when required.
• Ensure contractors follow site rules, permit-to-work requirements, and health and safety procedures.
• Verify contractors sign in and out in accordance with site procedures.
• Assist Facilities Managers in monitoring contractor performance and compliance.

Health & Safety

• Promote a positive health and safety culture across the Facilities team.
• Ensure compliance with company health and safety policies and procedures.
• Assist with risk assessments, audits, inspections, and safety reporting.
• Report hazards, unsafe conditions, and near misses promptly.
• Support accident investigations and corrective actions where required.
• Ensure appropriate PPE requirements are followed within stores and operational areas.

General Facilities Duties

• Support day-to-day facilities operations across the resort.
• Assist with asset management and maintaining accurate asset records.
• Support compliance activities, including statutory testing and certification records.
• Provide administrative support during planned shutdowns and project work.
• Assist with procurement activities and supplier liaison.
• Undertake any other reasonable duties required to support the Facilities Management team.

Skills And Experience

Essential

• Previous experience in a stores, facilities, administration, or inventory management role.
• Good working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience using CAFM systems or similar asset/work management software.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and priorities effectively.
• Understanding of basic health and safety requirements within a facilities environment.

Desirable

• Previous experience within facilities management or engineering support services.
• Experience of purchase ordering and stock control processes.
• Knowledge of contractor management processes.
• IOSH Working Safely or similar health and safety qualification.

Personal Attributes

• Professional and proactive approach.
• Strong customer service focus.
• Reliable and dependable.
• Able to work independently and as part of a team.
• Flexible and adaptable to changing business needs.
• Positive attitude with a willingness to learn and develop.

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth : 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.