Facilities Admin & Inventory Coordinator

Black & McDonald Limited; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A facilities management firm in Toronto is seeking an Administrative Assistant to support the Facility Manager. Responsibilities include managing timesheets, processing invoices, and overseeing inventory procedures. The ideal candidate has a High School Diploma, 5 years of administrative experience, and strong proficiency in MS Office. Applications from individuals with disabilities are encouraged, ensuring an inclusive hiring process.

Qualifications

• 5 years experience in an administrative role.
• 1-2 years experience in inventory control.
• Experience in the construction sector is an asset.

Responsibilities

• Enter timesheets, process expenses, and maintain document controls.
• Implement inventory procedures and manage ordering.
• Coordinate vendor relations and process invoices.

Skills

Organization and time management

Customer focus

Teamwork and collaboration

Proficiency in MS Office

Inventory management knowledge

Education

High School Diploma

Degree or Diploma in Office Administration

Tools

MS Office (Word, Excel, Project)

JD Edwards or Oracle-based ERP system

Inventory Management Software (WASP, Fishbowl, etc.)

Job description

A facilities management firm in Toronto is seeking an Administrative Assistant to support the Facility Manager. Responsibilities include managing timesheets, processing invoices, and overseeing inventory procedures. The ideal candidate has a High School Diploma, 5 years of administrative experience, and strong proficiency in MS Office. Applications from individuals with disabilities are encouraged, ensuring an inclusive hiring process.