Facilitator, Grants - Research, Innovation & Discovery

Nova Scotia Health Authority; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading health services provider in Nova Scotia seeks a Research Grants Facilitator. This role involves leading the development, review, and administration of research grants, supporting MD and PhD researchers in navigating competitive funding processes. The ideal candidate will have extensive experience in grant writing, project management, and a strong understanding of the Canadian health research environment. This is a permanent, full-time position located in Halifax.

Benefits

Health insurance

Dental insurance

Life insurance

Defined benefit pension plan

Qualifications

• Minimum of five years experience in a research-focused role.
• Experience in the research grant writing and peer review processes.
• Demonstrated knowledge of the Canadian health research environment.

Responsibilities

• Lead development, review, and administration of research grants.
• Coordinate technical and administrative aspects of research applications.
• Manage research funding and award tracking.

Skills

Project management

Grant writing

Analytical thinking

Collaboration

Budgeting

Communication

Education

Master’s degree in health-related field

Post-secondary degree in health research or related

Tools

MS Office (Word, Access, Excel, PowerPoint, Teams, Zoom)

ROMEO or equivalent grant management software

Job description

Job Details

Req ID: 212354
Location: Central Zone, Centre for Clinical Research - QEII
Department: RSH Clinical Center Research JE
Type of Employment: Permanent, Hourly FT (100%) x 1
Position Status: Management/Non Union P Position
Posting Closing Date: 17-Nov-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

Reporting to the Manager, Research Development and working as part of the Research Development Team, the Research Grants Facilitator is responsible for leading the development, review and administration of investigator-led research at NS Health. Acting as a primary support to MD and PhD Researchers, the Facilitator will foster capacity building for research teams to enable them to achieve success in terms of grant capture, and to facilitate efficient and effective administration of research grants across the continuum e.g., from the research development/pre-award stage until research study completion. The Facilitator is responsible for supporting research in all Zones across the province and is required to independently navigate the national and international competitive grant funding process. Focused on continuous quality improvement, the Facilitator will have a strong impact on improving the grant writing and administration process with a view to identifying commercialization opportunities.

Specific Accountabilities

Research Grant Administration (Pre-Award)

• Coordinates all technical and administrative aspects of research grant applications, liaising with researchers, teams, and funding agencies, and facilitating multidisciplinary collaborations.
• Assists with research protocol development and related aspects of research grant applications and submissions while liaising with department leadership and NSH researchers and their teams.
• Identifies and shares funding opportunities, ensures researcher eligibility, compliance with guidelines, and provides preliminary review and feedback on applications and budgets.
• Supports resource and budget planning, advises on fund management, tracks awards in ROMEO, and manages final review and electronic submission of grant applications.

Research Grant Administration (Post Award)

• Manages research funding and award tracking in ROMEO, coordinates study account setup, and ensures all ethical, legal, and financial approvals and documentation are in place.
• Facilitates research agreements with the Research Contracts Team, reviews study amendments and budget changes, and ensures compliance with NS Health and funding agency policies.
• Collects and reviews final study reports, supports study closures, prepares research portfolio evaluation reports, and collaborates with the Innovation team on commercialization opportunities.

General Research Administration

• Serves as primary contact for NS Health research inquiries, provides ROMEO database support, and ensures accurate data tracking and consistency across institutions.
• Develops and manages research grant tracking processes, supports province-wide funding competitions, facilitates agreements, and prepares reports and documentation for leadership.
• Designs and delivers research training, workshops, special projects, and events, while overseeing clinicaltrials.gov and promoting NS Health research initiatives.

Collaboration and Communication

• Supports and collaborates with research teams across NS Health Zones, clinical service areas, and the Research and Innovation team to enhance processes and ensure methodologically sound grant applications.
• Establishes and maintains partnerships with academic institutions, funding agencies, hospitals, foundations, and health charities, representing NS Health on research committees and working groups.
• Develops and maintains key research resources, including budgets, agreements, policies, procedures, and salary scales, while ensuring proper use and reporting of research funds.

About You

We would love to hear from you if you have the following:

• Completion of a master’s degree in a health‑related field is preferred
• Completion of a post‑secondary degree with an emphasis on health research or a related subject is required.
• Minimum of five years of related experience in a similar research focused role, equivalent combination of education and experience will be considered.
• Experience in the research grant writing and peer review processes is highly preferred.
• Demonstrated knowledge of the Canadian health research environment.
• Understanding of the health care system, academia and scientific research environments.
• Proven program and project management skills with strong budgeting, financial, and organizational expertise.
• Detail‑oriented professional with a track record of meeting goals and deadlines in fast‑paced environments.
• Proficient computer skills (MS Office Word, Access, Excel, PowerPoint Teams, Zoom, Skype, internet).
• Demonstrated analytical thinking skills and decision‑making abilities.
• Demonstrated experience with database platforms (e.g., ROMEO) or equivalent grant management software.
• Skilled in synthesizing, formatting, and editing detailed correspondence.
• Collaborative and independent team player who works respectfully, diplomatically, and professionally.
• Knowledgeable in policy development and experienced in results‑and-service-oriented environments.
• Committed to continuous quality improvement and ethical, confidential work practices.
• Skilled in communication, negotiation, customer service, problem‑solving, and decision‑making.
• Able to manage multiple tasks in complex environments with proficiency in database management and related applications.
• Competencies in other languages an asset, French preferred.

Hours

Permanent, Full‑Time / 75 Hours Bi‑Weekly

Compensation and Benefits

$38.36 – $47.95 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long‑term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self‑identify as Indigenous, Black/ African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self‑identify.