Executive Support & Workplace Development Coordinator

Owen Sound; Kincardine; On-site; CAD 51,000 - 63,000; Full time

Job summary

Owen Sound is seeking an Executive Support and Workplace Development Coordinator to provide confidential executive, administrative, and project support to the CAO and Senior Leadership Team. The role will coordinate executive operations, support policy development, corporate initiatives, and strategic projects while leading employee wellness and workplace development programs.

The position reports to the CAO and requires strong organizational, communication, and confidentiality skills, with

Qualifications

• Post-secondary education in Public Administration, Business Administration, Organizational Development or related field.
• AMCTO Municipal Administration Program completion is an asset.
• Combination of education and relevant experience may be considered.

Responsibilities

• Provide confidential, high-level administrative and projects support to the CAO and Senior Leadership Team.
• Coordinate calendars, meetings, travel, and scheduling priorities for the CAO.
• Prepare and edit professional correspondence, reports, and presentations.
• Develop internal communications materials to support leadership initiatives.
• Assist in department and program budgeting and tracking.
• Coordinate employee wellness, engagement, recognition, and workplace development initiatives.
• Support corporate initiatives and special projects with data research and reporting.

Education

Post-secondary education in relevant field

AMCTO Municipal Administration Program

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Teams

Job description

TheExecutiveSupport&WorkplaceDevelopmentCoordinatorisresponsibletoprovideconfidentialexecutive,administrative,andprojectsupporttotheChiefAdministrativeOfficer(CAO)andSeniorLeadershipTeam.Thispositionwillcoordinateexecutiveoperations,supportmunicipalpolicydevelopment,corporateinitiatives,andstrategicprojects,whileleadingemployeewellness,engagement,recognition,andworkplacedevelopmentprograms.

ReportingTo:

ChiefAdministrativeOfficer(CAO)

Responsibilities:

ExecutiveSupportServices

• Provideconfidential,high-leveladministrativeandprojectsupporttotheChiefAdministrativeOfficer(CAO)
• Conductresearchandassistinthedevelopment,review,tracking,andcoordinationofmunicipalpolicies,procedures,andreports
• Managecalendars,appointments,meetings,andschedulingprioritiesfortheCAO
• Prepareandeditprofessionalcorrespondence,reports,presentations,meetingagendas,andminutes
• Coordinatebusinesstravel,conferenceregistrations,andeventlogisticswhilemaintainingbudgetandschedulingrequirements
• Maintainconfidentialrecords,files,andinformationincompliancewithmunicipalpolicies,privacylegislation,andrecordsmanagementstandards
• Supportmattersinvolvinglegalcounselbycoordinatingsensitivedocumentation,communications,andconfidentialmaterials
• Serveasaprimarypointofcontactforstaff,electedofficials,externalagencies,andmembersofthepublic,respondingtoinquiriesanddirectingissuesappropriately
• DevelopandcoordinateinternalcommunicationmaterialsinsupportofSeniorLeadershipTeaminitiatives,meetings,andstrategicpriorities
• Assistinthepreparationandadministrationofdepartmentalandprogrambudgetsandrelatedtracking

WorkplaceDevelopment&EmployeeWellness

• Develop,implement,andmanageemployeewellness,engagement,recognition,andretentionprogramsthatsupportapositiveworkplaceculture
• Coordinatewellnessactivitiesandinitiativesthatpromoteemployeehealth,well-being,workplacesafety,andwork-lifebalance
• Coordinateandsupportemployeetraining,professionaldevelopment,successionplanning,andworkplacedevelopmentinitiatives
• Plananddeliverstaffappreciationevents,andemployeeengagementactivities
• Assistwithemployeeengagementsurveysandsupporttheevaluationandcontinuousimprovementofwellnessandengagementprograms
• Ensurecompliancewithapplicablelegislation,municipalpolicies,andworkplacebestpractices

CorporateInitiatives&SpecialProjects

• CollaboratewiththeCAOandSeniorLeadershipTeamtosupportcorporateinitiatives,policydevelopment,andorganizationalimprovementprojects
• Conductresearch,analyzedata,andpreparereportsandrecommendationstosupportdecision-makingandCouncilpriorities
• Coordinatespecialprojects,developworkplans,monitortimelinesanddeliverables,andtrackprojectprogress
• Facilitatecross-departmentalcollaborationtoadvancecorporateobjectivesandcontinuousimprovementinitiatives
• Assistwithstrategicplanning,grantapplications,programreporting,andprojectdocumentation
• CompleteotherdutiesasassignedbytheChiefAdministrativeOfficer

Education&ExperienceRequirements:

• Post-secondaryeducationinPublicAdministration,BusinessAdministration,OrganizationalDevelopment,HumanResourcesorarelatedfield
• 3-5yearsofexperienceinpublicadministration,preferablyinamunicipalsetting
• Previousexperienceprovidingexecutive-leveladministrativesupportandworkplacedevelopmentinitiatives
• UnderstandingofHumanResourcespractices,legislation,andprogramsconsideredanasset
• AMCTOMunicipalAdministrationProgramcompletionconsideredanasset
• Acombinationofeducationandrelevantexperiencemaybeconsidered

RequiredKnowledge,Skills&Competencies:

• Strongunderstandingofmunicipalgovernmentoperations,regulatorycompliance,andpublicadministration
• Knowledgeoforganizationalbehaviourprinciplesandpractices
• Exceptionalorganizational,timemanagement,andprojectcoordinationskillswiththeabilitytomanagemultipleprioritiessimultaneously
• Abilitytohandlesensitiveandconfidentialinformationwithdiscretionandprofessionalism.
• Strongwrittenandverbalcommunicationskills.
• AdvancedproficiencyinMicrosoftOfficeSuite,includingWord,Excel,PowerPoint,Outlook,andTeams.
• AbilitytoestablishandmaintaineffectiveworkingrelationshipswithCouncil,staff,communitypartners,andthepublic.
• Strongproblem-solving,analytical,andresearchskills.
• Abilitytoworkindependentlywithminimalsupervisionandexercisesoundjudgment.

EmploymentInformation:

• Permanent,Full-Time
• 35HoursperWeek
• Group9(Step1$36.50/hr-Step5$45.63/hr)
• CompletionofaCriminalRecordCheckwithanAcceptableResultisaConditionofEmployment