executive secretary (except legal and medical)

ABIC Consulting; Vancouver; On-site; CAD 40,000 - 50,000; Full time

Job summary

A professional consulting firm in Metro Vancouver seeks an Administrative Assistant to schedule appointments, manage office communications, and maintain filing systems. Candidates should have a secondary school certificate and 1-2 years of related experience. Proficiency in Microsoft Office is required, along with excellent organizational skills. This is a permanent position requiring 30 hours per week, offering a dynamic work environment.

Qualifications

• 1-2 years experience in a related role.
• Ability to manage multiple tasks efficiently.
• Strong ability to work under pressure and meet tight deadlines.

Responsibilities

• Schedule and confirm appointments.
• Answer telephone calls and relay messages.
• Maintain filing systems and manage office supplies.

Skills

Scheduling appointments

Telephone communication

Attention to detail

Excellent oral communication

Excellent written communication

Education

Secondary (high) school graduation certificate

Tools

Microsoft Publisher

MS Excel

MS Word

Electronic scheduler

MS Office

Job description

Responsibilities

• Schedule and confirm appointments


• Answer telephone and relay telephone calls and messages


• Answer electronic enquiries


• Order office supplies and maintain inventory


• Set up and maintain manual and computerized information filing systems


• Type and proofread correspondence, forms and other documents

Qualifications

• Education: Secondary (high) school graduation certificate


• Experience: 1 year to less than 2 years


• or equivalent experience

Computer and technology knowledge

• Microsoft Publisher


• MS Excel


• MS Word


• Electronic scheduler


• MS Office

Area of specialization

• Correspondence


• Contracts


• Invoices

Work conditions and physical capabilities

• Work under pressure


• Tight deadlines


• Attention to detail

Personal suitability

• Ability to multitask


• Excellent oral communication


• Excellent written communication


• Flexibility


• Organized


• Accurate


• Client focus

• Work Term: Permanent


• Work Language: English


• Hours: 30 hours per week