executive secretary (except legal and medical)

Sibtain Wealth Management Inc.; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in the insurance and investment sector is seeking an organized individual for an administrative role. The successful candidate will manage office operations, including planning, scheduling, and communication strategies, requiring a high school diploma and organizational skills.

Qualifications

• Education: High school diploma necessary.
• Experience in an office setting is an asset.

Responsibilities

• Organize daily operations and establish office procedures.
• Record minutes of meetings and maintain filing systems.
• Schedule appointments and manage inventory.

Skills

Organization

Communication

Time Management

Education

Secondary (high) school graduation certificate

Job description

• Education : Secondary (high) school graduation certificate
• Experience : Experience an asset

Work setting

• Insurance
• Investment company

Tasks

• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee development of communication strategies
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents