executive secretary (except legal and medical)

Government of Canada; Terrace; On-site; CAD 100,000 - 125,000; Full time

Job summary

A governmental organization in Terrace, Canada seeks an administrative professional to handle mail, scheduling, and communications. The role requires a secondary school graduation certificate and 2 years of experience. Excellent communication and organizational skills are essential. This position is strictly on-site, with no remote options available.

Qualifications

• 2 years to less than 3 years of relevant experience.

Responsibilities

• Open and distribute mail and other materials.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.
• Answer telephone and relay calls.
• Order office supplies and maintain inventory.
• Arrange travel and related itineraries.
• Greet people and direct them to contacts.
• Set up and maintain filing systems.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organized

Team player

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Open and distribute mail and other materials
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems

Additional information Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player