Executive Office Administrator - Remote & Governance Support

Canadian Association of Science Centres | Association canadienne des centres de sciences; Ottawa; Remote; CAD 80,000 - 100,000; Full time

Job summary

A leading science organization in Canada is seeking an Executive Office Administrator to support its Executive Team and Board of Directors. This role requires fluency in both English and French, along with a minimum of 5 years of executive support experience. Key responsibilities include organizing meetings, managing travel and expenses, and liaising with board members. The position offers a flexible work environment with competitive benefits, including a participation in a 4-Day Work Week trial.

Benefits

Extended health care

Professional development opportunities

Pension matching eligibility

Flexible work environment

Participation in 4-Day Work Week trial

Qualifications

• Minimum 5 years of executive support experience in a non-profit setting.
• Proven ability to manage relationships with stakeholders.
• Demonstrated experience in tracking project deliverables and timelines.

Responsibilities

• Organize Executive Team meetings and track key decisions.
• Oversee travel arrangements and manage expenses for the Executive Team.
• Act as primary liaison for board members, scheduling meetings and tracking action items.

Skills

Fluency in both English and French

Executive support experience

Stakeholder relationship management

Problem-solving skills

Time management skills

Discretion handling sensitive information

Education

Post-secondary education in business administration or related field

Tools

Microsoft Office

Google Suite

Asana

Job description

A leading science organization in Canada is seeking an Executive Office Administrator to support its Executive Team and Board of Directors. This role requires fluency in both English and French, along with a minimum of 5 years of executive support experience. Key responsibilities include organizing meetings, managing travel and expenses, and liaising with board members. The position offers a flexible work environment with competitive benefits, including a participation in a 4-Day Work Week trial.