Executive Governance Assistant for Board & Secretarial Ops

Scotiabank Global Site; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading financial institution in Toronto is seeking an experienced Administrative Assistant to provide comprehensive support for Vice Presidents in Corporate Governance. The role requires strong organizational skills, experience in legal or regulatory environments, and proficiency in MS Office. The suitable candidate will coordinate schedules, manage communications, and assist with various administrative tasks in a high-performing team culture. This position offers full-time employment with competitive compensation.

Qualifications

• 3-5 years experience as a law clerk / paralegal / legal assistant or similar.
• Experience in a legal regulatory or corporate secretarial function of a public company.
• Ability to work under pressure to meet deadlines and multi-task.

Responsibilities

• Provide administrative and governance support for the VPs.
• Manage daily calendar and coordinate meetings.
• Support the development and distribution of strategic department communications.

Skills

Excellent written / verbal communications skills

Highly organized

Ability to handle sensitive or private information with tact and discretion

Self-starter with ability to work with minimal supervision

Ability to work in a collaborative manner

Advanced knowledge of MS Office

Ability to speak in French or Spanish

Education

Post-secondary education or equivalent

Member of The Institute of Law Clerks of Ontario or post-secondary Diploma in Legal Administration

Tools

MS Office

Adobe Acrobat

Job description

A leading financial institution in Toronto is seeking an experienced Administrative Assistant to provide comprehensive support for Vice Presidents in Corporate Governance. The role requires strong organizational skills, experience in legal or regulatory environments, and proficiency in MS Office. The suitable candidate will coordinate schedules, manage communications, and assist with various administrative tasks in a high-performing team culture. This position offers full-time employment with competitive compensation.