Executive Flight Assistant Coordinator

Starlink Aviation; Dorval; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading aviation service provider in Dorval is seeking an Executive Flight Assistant Coordinator. This role involves logistics preparation, travel arrangements, and ensuring customer satisfaction. Candidates must be bilingual in French and English, have Canadian citizenship or permanent residency, and proficiency in Microsoft Office. The position offers a competitive salary, flexible schedule, and comprehensive benefits including vacation and personal days.

Benefits

Competitive salary

Flexible schedule

On-site parking

Company events

RRSP

3 weeks vacation after the first year

5 personal days per year

Full range of benefits including group insurance

Qualifications

• Canadian citizenship or permanent resident status.
• Eligible to obtain a Restricted Area Identity Card (RAIC).
• Bilingual (French and English spoken).

Responsibilities

• Preparing transport logistics.
• Organizing travel arrangements, including air and ground transportation.
• Ensuring hotel and catering services are taken care of.
• Making document requests to customers via e-mail and phone.
• Data entry and follow-up of invoices upon return from flights.
• Performing any necessary tasks assigned by flight coordination.

Skills

Excellent interpersonal skills

Ability to work to tight deadlines

Excellent communication skills

Responsible, rigorous and conscientious

Tools

Microsoft Office Suite

Job description

Overview

Reporting to Starlink Aviation's Assistant Director of Operations, your role as Executive Flight Assistant Coordinator will involve carrying out technical tasks in the same way as a company ambassador to customers.

This assistant role includes, but is not limited to:

Responsibilities

• preparing transport logistics;
• organizing travel arrangements, including air and ground transportation;
• ensuring that hotel and catering services are taken care of;
• making document requests to customers, via e-mail and telephone;
• upon return from flights, data entry, follow-up of invoices and purchase orders for closure of supplier accounts;
• any other task deemed necessary by the flight coordination department.

Condition: work schedule of 10-hour rotating shift, in-person or teleworking.

Qualifications

• Canadian citizenship or permanent resident status;
• Eligible to obtain a Restricted Area Identity Card (RAIC);
• Bilingual (French and English spoken);
• Proficiency in Microsoft Office Suite;

Skills

• Excellent interpersonal skills, ability to work alone or as part of a team;
• Ability to work to tight deadlines;
• Excellent communication skills;
• Responsible, rigorous and conscientious.

Benefits

• Experienced and dynamic team !
• Competitive salary
• Flexible schedule
• On-site parking
• Company events
• RRSP
• 3 weeks of vacation after the first year in service
• 5 personal days per year
• Full range of benefits:
  • Group insurance including :
  • Assistance program for employees and their families
  • Postal Pharmacy
  • Short and long term disability, dental, and drug life insurance