Executive Coordinator / Project Lead

CA39 Alcon Canada Inc. Company; Mississauga; On-site; CAD 60,000 - 85,000; Full time

Job summary

A global leader in eye care is seeking an Executive Coordinator / Project Lead in Mississauga, Canada, to provide comprehensive administrative support and enhance operational efficiency for senior executives. The ideal candidate will have over 5 years of experience in office management and strong project management skills. The role includes organizing events and ensuring confidentiality while handling sensitive information. A robust benefits package is also offered.

Benefits

Health benefits

Life insurance

Retirement plan

Paid time off

Qualifications

• 5+ years of experience in office management or senior level administrative support roles, preferably in a corporate environment.
• Proven ability to manage multiple tasks and projects with high accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative assistance to senior executives.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Support the development and implementation of strategic plans.

Skills

Project management skills

Multitasking abilities

Strong communication skills

Attention to detail

Education

Bachelor’s Degree in Business Administration

Job description

Overview

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, talented people to join Alcon. As a highly organized and proactive Executive Coordinator / Project Lead, you will be trusted to provide comprehensive administrative support for our office and up to three senior executives including the VP / Country Manager. This individual will be crucial in ensuring the smooth operation of our Executive Office and supporting the efficiency of our senior leadership team. The ideal candidate will have exceptional project management skills, multitasking abilities, strong communication skills, and a keen attention to detail. In this role, a typical day will include :

Responsibilities

• Administrative Support : Provide high-level administrative assistance to senior executives, including calendar management, scheduling meetings, travel arrangement coordination, support of expense completion, vendor set up, PO creation and tracking spend, coordinating with internal COE groups on various items
• Meeting Preparation : Prepare agendas, take minutes, and follow up on action items from meetings.
• Strategic Planning : Support the development and implementation of strategic plans and initiatives.
• Office Management : Oversee and organize office activities impacting associate engagement and actively participate in office projects
• Event Coordination : Plan and execute company events, townhalls, meetings, conferences and new associate onboarding ensuring all logistics are handled efficiently as required. Communication : Support and liaise internal communications, including drafting and editing correspondence, reports, and presentations as required
• Project Management : Assist in the planning and execution of special / strategic projects for General Manager and Canada Leadership Team including acting as SPOC for executive meeting coordination, ensuring deadlines are met and objectives are achieved.
• Confidentiality : Use discretion and uphold the confidentiality of sensitive information, ensuring all communications and documents are handled with the utmost care.
• Other duties as assigned

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field preferred
• 5+ years of experience in office management or senior level administrative support roles, preferably in a corporate environment.
• Proven ability to manage multiple tasks and projects with a high degree of accuracy and attention to detail.
• Excellent written and verbal communication skills.

How you can thrive at Alcon

• Join Alcon’s mission to provide top-tier, innovative products and solutions to enhance sight & enhance lives.
• Grow your career in a highly collaborative and diverse environment.
• Alcon provides robust benefits package including health, life, retirement, paid time off, and much more!