Executive Coordinator & Admin Support — Flexible Work

WSP USA; Whitby; On-site; CAD 70,000 - 90,000; Full time

Job summary

An infrastructure and environmental firm in Ontario is seeking an experienced Executive Coordinator to support its leadership team. The role involves managing complex schedules, preparing key documents, and ensuring smooth operations for the executives. Ideal candidates will have over 5 years of experience in executive support, be self-starters, and possess exceptional organizational and communication skills.

Benefits

Flexible Work Policy

Comprehensive benefits including virtual healthcare

Qualifications

• 5+ years of experience supporting corporate executives.
• Experience leveraging innovative tools/AI to drive efficiency.
• Strong organizational skills and ability to work independently.

Responsibilities

• Provide day-to-day VP and leadership support.
• Prepare and edit documents, presentations, and reports.
• Manage complex calendars and organize leadership meetings.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Proficiency in Microsoft Office Suite

Education

Post-secondary diploma in business administration or related discipline

Tools

Microsoft Office Suite

SharePoint

Oracle ERP

Job description

An infrastructure and environmental firm in Ontario is seeking an experienced Executive Coordinator to support its leadership team. The role involves managing complex schedules, preparing key documents, and ensuring smooth operations for the executives. Ideal candidates will have over 5 years of experience in executive support, be self-starters, and possess exceptional organizational and communication skills.