Executive Coordinator

The University of Alberta; Edmonton; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

The University of Alberta invites applications for an Executive Coordinator to support the Associate Vice President of Shared Services. The role provides high-level administrative and operational support, coordinating programs and advising senior leaders.

This hybrid position combines in-person work at Enterprise Square, Edmonton with remote flexibility, requiring discretion, organization, and strong communication to advance unit priorities.

Responsibilities

• Provide high-level administrative and operational support to the AVP of Shared Services and senior leaders.
• Lead and mentor administrative staff to ensure smooth day-to-day operations and program execution.
• Maintain confidentiality and build strong internal/external relationships to advance unit priorities.

Job description

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

The Executive Coordinator (EC) to the Associate Vice President (AVP) of Shared Services (ShS) plays a pivotal role in providing high-level administrative and operational support to the Shared Services portfolio.

We are seeking a professional, highly experienced Executive Coordinator to support the AVP, ShS in a dynamic and fast-paced environment. Reporting directly to the AVP, the EC provides comprehensive coordination, tactical support, and advice to the AVP and the Director, HR Services, other senior leaders (Director, Finance Services, and Director, Service Delivery & Client Experience) and extended leadership as required. This role demands a proactive, highly organized, and diplomatic individual with exceptional communication, leadership, and problem-solving skills, with the ability to manage the day to day of the unit’s requirements, oversee key programs and contribute to the overall strategy of the unit for its administrative growth.

The EC must maintain the confidentiality and integrity of the AVP's office, ensure the seamless operations of the unit, and foster strong relationships with internal and external clients. The role involves leading and mentoring administrative roles to ensure the smooth running of day-to-day operations, contributing to the success of strategic initiatives.

In all facets of this role, the incumbent will endeavor to advance the University’s commitments to indigeneity, equity, diversity and inclusivity priorities. The incumbent will understand, fulfill, and promote the strategic plans and will demonstrate the values of Shared Services that contribute to the overall goals of the University Services, Operations and Finance (USOF) portfolio.